April 9, 2003

9:00 a.m.

Commissioners' Conference Room



Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Tom Lininger and Anna Morrison present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




Morrison noted that Clare Rosenfeld would be coming in at 11:00 a.m. to receive an award.




Chris Orsinger, 2914 Adams, Eugene, commented on the proposed fee increase for Lane County Parks. He said a loan might be available for the parks to cover the loss of marina fees due to the drought. He said in the current year the revenues rebounded to repay the loan. He thought they could be part of a solution again. He had concerns about the methodology to calculate the Mt. Pisgah fee revenue estimated at $65,000. He asked if the projections were realistic. He asked if a Master Plan Update was required to impose the fee when the fee would contradict one of the goals of the 1994 Master Plan. He thought there should be one park that is supported by private funds and volunteer sources that is free for all County residents to appreciate and enjoy.




Dwyer commented on the Iraq situation.




a. RESOLUTION 03-4-9-1/In the Matter of Proclaiming the Week of April 7-13, 2003 as National Public Health Week.


Karen Gillette, Public Health, gave a presentation on National Public Health Week.


Gillette explained that part of the package to bring to the Budget Committee was closing the health centers. She wanted to have a work session with the Board to work out the logistics.


MOTION: to approve RESOLUTION 03-4-9-1.




Sorenson suggested having the Budget Committee involved in the budget discussion.


Dwyer commented the rural communities have a different set of circumstances. He wanted to review this matter to see where critical needs and other alternatives might exist for the communities.


Morrison was concerned about the loss of the public health facility in the Florence area. She said they have to review immunizations, family planning and other areas with the numbers of people they are serving and their hours.


Lininger asked for a proposal for providing transportation for rural people on a regular basis. He commented there would be a large number of unserved people who might be helped by providing transportation on a regular basis to bring them to the Eugene Clinic and back.


Sorenson wanted the Budget Committee to have a work session on the most controversial of the likely proposed cuts. He added public health, corrections and public safety could also be part of the work session.


VOTE: 5-0.


5. EXECUTIVE SESSION as per ORS 192.660


To take place after the meeting.




a. ORDER 03-4-9-2/In the Matter of Appointing Retired Commissioner Ellie Dumdi, a Representative of Lane County Government, as Goodwill Ambassador to St. Wendell, Lane County's Sister County.


MOTION: to approve ORDER 03-4-9-2.


Green MOVED, Lininger SECONDED.


VOTE: 5-0.


Sorenson noted the order had the wrong spelling of St. Wendel and to add Dumdiís name to the first whereas.


b. ORDER 03-4-9-11 Recognizing Clare Rosenfeld for Outstanding Community Service


Morrison read the order into the record.


MOTION: to approve ORDER 03-4-9-11.


Morrison MOVED, Dwyer SECONDED.


VOTE: 5-0.




a. Legislative Committee.


Tony Bieda, Intergovernmental Affairs Manager, reported they are two and a half months into the legislative session. He said there are a steady stream of bills that are coming out that affect the counties. He noted there is no closure on funding levels for local government going into the next biennium. He thought they would see a preliminary budget from the Ways and Means Co-Chairs the week of April 14. He said that would begin the discussion of what kind of funding for the next biennium would ultimately work. He noted the May forecast would come out May 15. He said they are seeing an acceleration of legislation and Friday of this week is the last day for any bill to get a first hearing in either the house or the senate.


Dwyer asked Bieda to find out from Ramona of the Legislative Council, how many priority bills havenít been used.


Green stated that Linda Modrell of Benton County contacted him regarding a bill that was heard on the boundary lines of Linn, Benton and Lane County. He asked what Lane Countyís position was.


Bieda responded he spoke with Commissioner Modrell in Salem and he had not brought the bill to the Board to take any position. His understanding is she is asking that Benton County be amended out of the bill because they perceive a loss of tax base.


Morrison recalled the Board had a presentation by Roger Nyquist on this and the Board decided that Lane County had nothing to lose. She said there was consensus for Lane County not to do anything.


Dwyer thought it was important not to take sides. He asked Bieda to monitor it.


Sorenson asked for an update on SB 496.


Bieda said Senator Corcoran introduced it with the request of some of the public employer unions. He thought it was in his committee. He said he had not weighed in on the bill


Morrison noted that SB 496 states that the award of attorneyís fees to successful claimant could be awarded, but there are no attorneyís fees to the successful employer. She said from a County taxpayer perspective, she was not supportive of it. She thought the employerís attorneyís fees should also be reimbursed. She added that AOC is also opposing this.


Bieda stated he would find out what the examples were, if any, that indicate why the current method of addressing grievances is insufficient in certain instances.


Sorenson suggested putting Senate Bill 496 into next weekís Board packet.


MOTION: to approve the Legislative Committee recommendations with the exception of Senate Bill 496.


Dwyer MOVED, Morrison SECONDED.


Sorenson asked about the status of the Oregon Restaurant Association doing inspections.


Bieda responded the bill had a hearing last week in House Health and Human Services Committee. He noted there were three parties to the issue: the restaurant association, county public health officials and the state Health and Human Services Department. He said the public health officials wanted to work out a structure that would preserve county authority over food inspections and would address some of the deficiencies the bill is designed to address.


VOTE: 5-0.


b. REPORT BACK/Policy and Procedures Standing Committee.


Green reported the Policy and Procedures Committee met on March 18. With regard to discussion and recommendation of the Land Management Department not being present at a board meeting for the first reading of an ordinance, they decided that only in those situations that are unique to the Board would staff have to be present at the first reading. He said the recommendation is to give direction to staff that they need not be present.


Sorenson recommended they go with that policy.

Dwyer didnít agree to remove Correspondence to the Board as an agenda item. He said he put it on the agenda so there could be direct access to the Board from citizens.


With regard to Correspondence to the Board, Green hoped the agenda team would review the letters and then determine if it should be placed on the agenda.


Sorenson said the benefit of having Correspondence to the Board is that it provides an opportunity for people to make an inquiry to the Board with greater specificity than they could in a three-minute public comment.


Green said for the process to continue to work, they are not taking away access from the public to the Board; they are trying to make good use of the time.


Sorenson didnít think the word "often" was appropriate in number three. He noted the number of instances where they have had Correspondence to the Board was low and they didnít instigate action.


Sorenson recalled for number three that they would refer Correspondence to the Board to the agenda team and they could make the determination.


With regard to number 4, Green said when they have meetings; they have to keep in consideration what they are asking staff to do. He suggested that once they make a decision as a Board, they should ask staff when they think they could bring an item back. He added the Board also has to realize that something else would not be able to get done.


Sorenson noted they had worked at getting down the number of "no dates certain" on the future agenda.


With regard to number 5, Green noted there was too much staff time being wasted waiting for an agenda item to come up. He recommended always having a motion on the floor for discussion and it would move them toward a conclusion.


Sorenson thought it would be more efficient to give the presenter uninterrupted time to make their presentation.


Dwyer stated the chair needed to be flexible. He added to remember that people at Public Works and others who are not in the building have travel constraints. He said they have to consolidate those issues either in the morning or afternoon so they are not waiting all day.


Green noted what was causing the wait was public comment. He said there is 20 minutes set aside for it and they either take the full 20 minutes or they will go over. He said when they go over the 20 minutes allotted; the rest of the day backs up. He suggested having the Board decide if they want to go past 20 minutes, recognizing that it would take away from other items on the agenda.


Dwyer commented if these are the rules that the chair canít take it upon himself to extend the amount of people giving public comment. He said the chair would have to ask to suspend the rules.


Morrison suggested keeping it at one minute if there is a large crowd so everyone would have a chance to comment. She said if they choose to hear all of public comment that they have to make sure the people on the rest of the agenda are notified that the Board is running behind schedule.


Dwyer said they have to make judgments when they see what the issue is. He said if 20 minutes are set aside, it has to be laid out. He added it couldnít be discretionary where a chair lets people talk longer because he agrees with what the person is saying.


Sorenson wanted clarification. He didnít think the printed agenda had that. He said if they want to go to 20 minutes divided by the number of people present, to announce that up front. He requested that Van Vactor craft a statement that clearly states the time will be divided.


Green commented this was to manage the meeting, not to stifle public comment. He said the trickle down effect is if they donít put some type of control mechanism in place, they end up going over.


With regard to Public Works, Sorenson asked for the agenda team to put their items up front where there is less likelihood for them to wait. He added it adversely affects Public Works more than anyone else. He thought the agenda team could handle scheduling departments not located in the Public Service Building to go at the beginning of the meeting.


Green asked that the TV monitor issue go back to Policies and Procedures to come back with a financial plan to make it happen.

Morrison indicated that Arlene Marshall would put the guidelines on the agenda to make them user friendly.


With regard to number 6, Green stated that Wilson didnít have that information yet and it would be brought back.


Van Vactor noted the definition of one-time funding as interpreted with a budget request, is one time only and it doesnít go into next yearís base. A request would have to be resubmitted.




a. Announcements






a. REPORT BACK AND WORK SESSION/Directing the Parks Division to Use Manual and Mechanical Means or Herbicides as Part of a Forestry Management Plan to Comply with the Forestry Practices Act at Blue Mountain Park Timber Areas.


Rich Fay, Parks, explained this is about using mechanical and manual means of removing invasive plants, blackberries, vine maple and grasses that are growing in through the tree plantings so the trees could be free to grow. He recalled that Tom Berglund from the Oregon Department of Forestry wrote a letter and said he inspected the site and that Lane County needed to improve the care of the trees by 2006. He noted they had no plans to do any helicopter or aerial spraying, it would be ground based spraying with a backpack or tractor sprayer. He passed out a map of the park. (Copy in file).


Fay said in order to do the reforestation they would have $150 per acre in clean up costs to prepare a site and about $200 per acre to replant with seedlings of 400 trees per acre. He noted the consequences of not complying with the Forest Practices Act is that they could assess a fine that could be as high as $5,000, or they could take an unwilling participant to circuit court for court remedies. He added in some extreme cases they had foreclosed on the land. He noted it came out to $200 per acre for mechanically removing plants and $800 per acre to do it manually. He added the cost to spray herbicides is $100 per acre and that would allow them to do additional border clearing manually.


Lininger noted they asked the Vegetation Management Committee to study whether or not there are harmful affects in the use of pesticides. He suggested waiting until they hear from the committee. He asked if the goal in recommending this level of pesticide use is minimally to comply with the reforestation requirement or if it was to maximize the yield. He wanted to avoid breaking the law.


Dan Green, Woodland Management, responded there was one spot they had planted twice for Lane County and if something is done soon, they might be able to save the trees but they might have to be planted again. He said they tried to mechanically work that spot but it was expensive and hard to find the commitment after the trees were planted for the County to spend the money. He stated they lost those trees and planted them again but they are in danger of being lost again. He said this was not to make them grow well, but to keep them alive. He thought if the trees were doing well without the spraying, he recommended not spraying them.


Green asked how often herbicide is recommended. He asked what the most conclusive evidence was to making the spray decision.


Dan Green responded in situations where a landowner has an economic motive for management, they would always recommend herbicides instead of any kind of mechanical control. He said if there is a problem that needs control, herbicides are 99% of the time the most economical choice. He added where clients have an aversion to using herbicides, they would recommend manual control around camps and parks.


Morrison asked if they were to manage it so they could produce revenue, where the revenues come from in the land that should be under the Forest Practices Act and if they did this, what other projects would go away.


Fay stated it would come from park revenues. He noted in next yearís budget they set aside $39,000, anticipating there are other ways to spend the money for the amount they would need to begin the manual and mechanical work. He said if they are able to use herbicides to save $20,000 per year, they could use the money to replenish staff they had lost. He noted they would still have a shortfall of about $30,000 annually. He said they have an extensive list of parks unmet needs.


Morrison asked if there was any way to determine how much it had generated with the timber harvest that had come off the land that they had been able to use toward capital improvement projects in order for people to be able to utilize the parks in a safe manner. She asked if they were to sell the land, how much they could get off the 95 acres. She thought they should sell the land so it could be managed in a way it is supposed to be, then they would have a healthy stand of trees.


Todd Winter, Parks, said they made about $120,000 at the last harvest and the one before that was about $100,000.


Dan Green noted the property that is left outside of the core area of the park had about a $3,000 to $4,000 per acre value.


Dwyer didnít want to sell any of the parkland. He said the problem with the trees had been neglect. He said they have to treat this on an annual basis. He wanted to do what they had to do to comply and take it out of inventory of being managed. He didnít object to herbicides but he thought they had to be used judiciously and not around the school.


Dan Green noted this was the third time they came to the Board to discuss this issue. He said the Board had been concerned about using herbicides. He commented the park directors had been reluctant with short budgets to spend the kind of money that it would take to do manual weed control. He said the area where they have problems is a major part of the area A. He stated the other areas were not overgrown but are in danger of becoming that way. He said they could do mechanical weed control but it would be expensive.


Winter commented they are not in compliance with the law and they need to be. He said they were prepared to do whatever the Board wants.


Fay added that Winter hadnít had the resources to do it. He said they would be in compliance for 2006.


Lininger noted there is $39,000 in the budget set aside for this purpose. He didnít want to get ahead of the task force that is studying herbicides. He asked if they could do mechanical work (if they had to do it right away) on site A only, pending the outcome of the review.


Fay said they could do that. He added that area A was their greatest concern.


Dan Green commented if they made the motion that the Board not limit it to Area A. He said if there were other areas that are about to have a problem, it would be better to take care of them before things got worse. He suggested using the $39,000 where it made the best impact.


Snowden said they understood the Boardís motion to come back and report back on what it would take to use herbicides on roadways as a last resort policy. He said the direction they are going is not going to give any insight to forest management.


MOTION: to move to authorize Rich Fay to use mechanical and manual techniques not exceeding the existing budget until they determine the outcome of the discussion with VMAC and Public Health about herbicide use.


Lininger MOVED, Dwyer SECONDED.


Dwyer said in order to comply with the Forest Practices Act, they have to replant within three years and a percentage have to be free to grow. He said to get ahead of the curve is a good idea for mechanical and manual techniques. He didnít object to using herbicides in areas that donít have steep runoffs that might not impact fish bearing streams or the school.


Green asked if this motion would bring Lane County into compliance.


Dan Green responded his best guess was that it would not bring Lane County into compliance.


Green asked why they would take a position that wouldnít bring them into compliance. He asked what the unintended consequences would be.


Winter noted it would be on the road to compliance. He said they would be in compliance by 2006.


Dan Green noted that $39,000 would not be enough to treat all of the areas that should be treated to prevent brush from growing over the trees.


Morrison stated she visited the location with someone from the State Department of Forestry. She agreed the trees had not been managed. She said $39,000 would not address the problem. She noted if the State Department of Forestry had enforced the rules, Lane County should have been fined.


Lininger said when the task force has completed its job; they could use herbicides if the majority of the Board wants to do it.


Green opposed the motion. He thought this item should be rolled until they hear the results of the VMAC. He didnít disagree with the methods; he didnít think this met the compliance test.


Dwyer thought this was a way to get the Board closer to compliance. He hoped in subsequent years they deal with what is needed to be done. He said there is money available for reforestation and the state will loan the money. He suggested seeing what types of the programs the state has for these types of releases. He was interested in intensive management.


Winter recalled area A was logged in 1996. He noted they did test plots for spraying. He said they were contacted by the Department of Forestry and were told the survivor rate of the seedlings would fall below the acceptable level. He noted they came before the Board nine months ago to find out the difference. He took the forest work crew there. He said the $39,000 was to manually and mechanically remove all of the competition vegetation and bring them into compliance.


Dan Green explained Lane County comes into compliance by having the trees grow higher than the brush they are competing with. He said Lane County comes into compliance as soon as the brush is removed, but if the brush comes back, then Lane County is not in compliance.


Snowden reiterated the Board was giving them a one-year direction to move ahead with mechanical and manual brushing for the site. He said when VMAC and Health Advisory come back; they might make a recommendation to the Board where herbicide application might be inappropriate. He said that would give them direction in next yearís budget to build back in $39,000 for the next four years to bring them into compliance. He said if that recommendation from the advisory committee is less clear, they will need to come back next to have this discussion again at the beginning of the budget cycle in order to get into compliance.


VOTE: 3-2 (Green, Morrison dissenting).


b. CONTINUED DISCUSSION/Amending Chapter 18 of the Lane Manual to Revise Park Schedules and Emergency Rules and to Increase Fees (LM 18.100-18.115) (NBA & PM 2/26/03 & 4/2/03).

Fay recalled that on April 2, 2003, the Board asked them to come back with some expanded information regarding the proposal to amend Chapter 18 of Lane Manual to revise park schedules and fees. He noted in the spreadsheet of Attachment A (copy in file) they provided Option A-1, that is the same as Option A but it adds the late fee proposal. He said that Option B-1 was the same as Option B but provide the golden age discounts and the earn-a-pass program. He noted that would lower the revenue to $141,897. He added they proposed an Option E that assumes a $2.00 fee at Howard Buford Recreation area, a $3.00 vehicle admission fee in all other parks with the same increases they requested before with the golden age and earn-a-pass program. He noted even with an increase in the car rental tax to balance it, they would still be $46,000 short of Option B, unless they used a portion of the car rental tax. He said an option could be to change the percentage of the car rental tax.


Lininger supported Option A-1. He noted if there was a shortfall that he would delete the golden age pass. He wanted seniors to have the opportunity to earn a pass.


Green asked which option would be revenue neutral.


Fay responded they could do that with Option E, if they chose not to alter the car rental tax, they could make some adjustments with the $48,000 by not hiring staff.


Green was not interested in the car rental tax due to the economy. He was interested in a scenario that got them to the point where they could keep it affordable. He thought something should be charged at Mt. Pisgah, but he didnít want it to be so cost prohibitive seniors couldnít afford to go. He thought a $2.00 car admission fee at Mt. Pisgah was reasonable, keeping $3.00 at the other parks.


Dwyer stated the car rental tax was not an option as it was impacting the general fund. He suggested a $20 annual pass for Mt. Pisgah, with a $2.00 daily fee or for seniors over age 62 it would be $10 for an annual pass. He recommended starting to collect fees at 9:00 a.m. so people who walk early in the morning wonít have to pay a fee. He wanted the season to collect the fees to be from Memorial Day to September 30 at all parks.


MOTION: to move Option D-1, to have a fee at Mt. Pisgah of $2.00, fees at other parks to be $3.00, a $30 annual pass at other parks, a $20 annual pass at Mt. Pisgah, park hours to run from May 1 to September 30, utilize a golden age passport for those over 62 of $15, and institute a volunteer program. To do this on a one-year basis to see what the response is and to come back in a year to see if any adjustments need to be made.



Fay suggested there be a $30 pass instead of a $30 and $20 pass to make it easier administratively.


Green recommended Fay work with their marketing person to craft a creative way for the passes.


Fay explained they spoke with the Oregon State Parks and the BLM and the Forest Service, and they all required between 15 and 16 hours of volunteer work in order to receive a free pass for the volunteers who worked.


Dwyer wanted to give the people who donít have the money an opportunity to earn a pass.


Morrison didnít support the motion. She originally was interested in the pass but not in the motion but because of the previous agenda item they had regarding parks. She was concerned about being short of revenue. She said if they canít manage the resources they have to generate revenue, then she couldnít justify increasing the fees when they are bypassing other revenue opportunities.


VOTE: 2-3 (Lininger, Sorenson, Morrison dissenting)


Fay stated he needed direction. He said they originally built their budget on Option B and they are ready to make adjustments. He wanted a new fee schedule in place before Memorial Day. He said if they donít have this revenue, they would be facing serious consequences for service reduction.


Sorenson asked that this be brought back in the afternoon.


Recessed at 12:00 p.m.


Resumed at 1:30 p.m.


Green commented when this first came before the Board, he was out of town. He reviewed the scenarios and met with staff. He stated not charging at Mt. Pisgah was not an option for him.

Sorenson recalled the original proposal was Option B. He said the advantage to Option B was that they did have the reduction in the MAP funding of $7,000 and didnít have the revenue loss associated with a golden age pass or an earn-a-pass. He said the advantage of Option B was that the $36,000 would increase the net loss. He asked what the trigger of the loss of $7,000 was.


Fay had already adjusted the MAP fund schedule and to increase any part of a dollar up to $4.00 decreases their MAP fund contribution in those parks where they have funds. He said it was a trigger of charging anything higher than $3.00. He noted they had already lost 25% in the five parks of what they could get from MAPS and have given it up.


Lininger support Option A-1 without the senior pass. He didnít want to charge a fee at Mt. Pisgah. He wanted to have a park where there was no fee charged.


Sorenson liked Option A-1 because it would create the earn-a-pass program. He said they could create the golden age pass but they would lose the $7,000 in the MAP funds because they are increasing the developed park area parking fees to $4.00. He thought the perspective of the users of Mt. Pisgah should be honored as they volunteer.


Morrison commented that all figures were estimates. She said they donít know if any of this would materialize, it was a best guest estimate. She was not unwilling to charge a fee at Howard Buford Park. She was concerned that if they got additional revenue how they would spend it. She said the public watches the County to see how prudent they are with the dollars. She liked Dwyerís D-1 and she also liked Option E, minus the car rental tax. She said philosophically she couldnít vote that way because there isnít a trust level as to how the additional revenues are going to be spent against what they were told there were to be needed for.


Green stated he would accept an amendment that would include a fee at Mt. Pisgah.


With regard to Option AĖ1, Sorenson asked what the impact would be if they deleted the golden age pass.


Fay responded they made a mistake. He noted the difference between Option B and Option A 1 is $47,655. He said they anticipated $26,000 from the golden age pass and the earn-a-pass was $3,000, that covered administration.


Green commented their attempt to maintain the system was put in front of the voters for less than the money they are currently discussing. He supported the motion.


Lininger said he didnít want to see this go back to the department so he would vote for a $2.00 fee at Mt. Pisgah because they need to have a respectable parks department.


Sorenson stated he liked the golden age and earn-a-pass. He said those come at a price at a time when they are dealing with a recommendation from the Parks Advisory to increase fees at the parks in order to keep going. He said they also discussed volunteering at parks. He couldnít support the motion, as it needed continued work.


Dwyer noted that Lininger approved Option D Ė1 at Mt. Pisgah. He was against the current motion so he could have Option D-1 back on the table, or any modified portion. He agreed there was a value in golden age and earn-a-pass.


Green withdrew his motion.


Dwyer withdrew the second.


MOTION: to approve Option D-1: $2.00 fee at Mt. Pisgah, a $20 annual pass, a golden age passport, earn-a-pass component, operating hours 9:00 am. to 7:00 p.m. Operating hours are from May 1 through September 30. No increase in fees at other parks, increase in the other component as part of a fee package that was presented by the Parks Advisory Committee.




Sorenson asked what the difference was with this option.


Fay responded the department would be short $46,845.


VOTE: 3-2 (Morrison, Sorenson dissenting).




A. Approval of Minutes:

October 14, 2002, Joint Meeting w/Florence, Dunes City, 5:30 p.m.

February 26, 2003, Regular Meeting, 9:00 a.m.

March 19, 2002, Regular Meeting, Following HACSA

March 19, 2003, Regular Meeting, 1:30 p.m.


B. Assessment and Taxation


1) ORDER 03-4-9-4/In the Matter of a Refund to Red Lion Inns Operating LP in the Amount of $16,116.96.


2) ORDER 03-4-9-5/In the Matter of Approving Submission of Assessment and Taxation Grant Budget to the Oregon Department of Revenue.


C. Health and Human Services


1) ORDER 03-4-9-6/In the Matter of Accepting Amendment 3 to the Intergovernmental Agreement 90550 with the Oregon Department of Human Services (DHS) Office of Children, Adults, and Families in the Amount of $160,441.58 for Public Health Nurse Services for the Period of May 1, 2003 Through June 30, 2005.


D. Public Works


1) ORDER 03-4-9-7/In the Matter of Denial of the Proposed Withdrawal of County Road Status (But Not the Public Road Status) from Conley Road (County Road Number 56) Located off the McKenzie Highway (State Highway Number 126) in Section 32, Township 16 South, Range 3 East of the Willamette Meridian (16-35-32-3) (NBA & PM 1/21/03 & 3/19/03).


MOTION: to approve the Consent Calendar.

Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.




a. ORDER AND RESOLUTION 03-4-9-8/In the Matter of Appointing One (1) New Youth Member to the Lane County Commission on Children and Families.


Alicia Hayes, Children and Families, reported that Emma Dankin from Springfield was the new youth member on the Children and Families Commission and requested the Board approve the motion.


MOTION: to approve ORDER and RESOLUTION 03-4-9-8.




VOTE: 5-0.




a. ORDER 03-4-9-9/In the Matter of Modifying HIPAA Health Care Component Designations and Authorizing the County Administrator to Modify, Add and Delete Future Health Care Component Designations.


Trina Laidlaw, Assistant Legal Counsel, explained this is to make some final adjustments to the health care component chart that the Board originally saw last January. She summarized the changes under the analysis section of the Agenda Cover Memo (copy in file).


Laidlaw noted they wanted to add a duty to Kay Blackburnís (Internal Auditor), job description. She is the designated privacy officer. They wanted to add a reviewing complaint from the secondary departments including Legal Counsel, IS, and RIS. She added if anyone wanted to complain about an improper disclosure they would call and Blackburn would review it. She noted the primary department would be reviewing their own complaints. She added it should not exceed Blackburnís time that was already approved for 30 to 35 hours per quarter.


Laidlaw recalled that Dwyer asked about an authorization form and whether any Board members wanted access to some health information, if a constituent came to them to check into something. She passed out a form (copy in file.) She noted that all forms were on the Intranet.


MOTION: to approve Option 1 of ORDER 03-4-9-9.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.














There being no further business, Commissioner Sorenson recessed the meeting at 12:00 p.m.


Melissa Zimmer

Recording Secretary