August 27, 2003

following HACSA

Commissioners' Conference Room

APPROVED 3/10/04


Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, and Bobby Green, Sr., present. Anna Morrison was present via telephone. County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.




Sorenson noted that there is an agenda addendum where 9. a. becomes 10. b. He added there is a letter from the Commission on Children and Families to be put under announcements.




Earl Kelley, 04586 Mears St., Florence, questioned the interpretation of Oregon Administrative Rule Chapter 340, Division 71 and 73. He said there is a county park north of Parkside Drive where there is a road that goes down to the north Jetty. He said he lives on Mears St. and there was an objection of their application. He said a person who owns a lot near an aquifer could have a lot and use it. He said Land Management told him it wasn’t contiguous. He commented there was no purpose for an easement.


Green commented they needed time to hear the other side of the story and then get back to Kelley.


Morrison stated she was aware of Kelley’s packet. She discussed this with him three years ago. She noted that other things were involved She wanted to give the rest of the Board another perspective of this by e-mail.

Sorenson suggested this package go to Land Management and have them send the Board an e-mail.


Sarah Ross-Viles, 1815 E. 19th, Eugene, spoke about the Lane Independent Living Alliance that seeks to enhance the options for independent living for people with disabilities in Lane County. She said this year they have worked on independent and fair voting with people with disabilities. She reported they were having a VOTEr’s access summit on September 26.








Dwyer stated that yesterday people with disabilities came to the Federal Courthouse to discuss the importance of access to the new federal courthouse. He hoped the GSA would re-evaluate the accessibility of the people who are impaired who use the courthouse.


Sorenson explained the Board was working on scheduling interviews for the East Lane County commissioner. He said there would be seven hours of interviews on September 9.




a. ORDER 03-8-27-1/In the Matter of Extending the Appointment of Cindy Weeldreyer as Lane County’s Representative on the Fiber South Consortium Board of Directors and the Regional Fiber Consortium Board of Directors.


Dwyer explained that Cindy Weeldreyer had represented the Board for this consortium. He wanted to extend her term until December 31 so there is some continuity. He asked the Board to extend the term of office to Weeldreyer.


MOTION: to approve ORDER 03-8-27-1.




Morrison didn’t support the MOTION. She said she watched this group for 4½ years and she is waiting to see some type of performance.

Green supported the MOTION. He noted after Weeldreyer’s position was up he would consider having another commissioner or citizen representative on the committee.


VOTE: 3-1 (Morrison dissenting).


b. DISCUSSION/Day of Caring.


Sorenson noted the Board in the past had participated in the United Way Day of Caring program. He noted this year they were planning on two days, with one falling on a Board meeting day.


Morrison recalled that last year the Board did it as a group within a month of the actual Day of Caring. She said they could determine their own time.


Sorenson suggested the Board e-mail Zoe Gilstrap on the availability.


Morrison noted it would take a half a day and they have to indicate whether they want an outdoor or indoor project.


Dwyer suggested working at the community garden again.


c. ORDER 03-8-27-2/In the Matter of Proclaiming the Week of September 3-9 as Good Neighbor Week.


Sorenson noted that Wednesday, September 3 is Good Neighbor Day at Reed & Cross. He noted this time they are moving it to an entire week. He said they would present an order that proclaims Good Neighbor Week for September 3-9. He added they would present this proclamation to Jeff Robinson and staff at Reed & Cross.


MOTION: to approve ORDER 03-8-27-2.


Dwyer MOVED, Morrison SECONDED.


VOTE: 4-0.




a. Announcements


With regard to HB 3013, Van Vactor stated that Tony Bieda, Intergovernmental Relations Manager, anticipated there were two revenue bills that the House was still dealing with and those would come to the floor within the next two hours. He noted any deals with HB 3013 had fallen apart. He said Bieda thought it was dead at this time. Bieda thought the Board was clear on this matter as to Lane County’s delegation and to the members of the committee.


b. ORDER 03-8-27-3/In the Matter of Amending Chapter 3 of the Lane Manual to Revise Provisions Pertaining to the Structure of the Public Safety Coordinating Council (LM 3.552).


Sorenson recalled that the Oregon Legislature passed a major public safety bill in 1995 and created local public safety coordinating councils. He noted the legislature had changed the status as to who should be included. He noted they have board orders that restructure the Lane County PSCC that appoints people to various positions and authorizing an intergovernmental agreement for services for the PSCC.


Van Vactor recalled that last spring there was an item before the Board where they proposed a scaling down of the size of the PSCC because of the collapse in state funding. He noted the Board concurred and directed that the membership be reduced from 32 to 17. He said this order implements that. He added there are three citizen members. He thought there should be two County Commissioners on the PSCC. He said that County Administration will be convening this group and his recommendation was, since they had county department heads on this commission, to put the County Administrator in as an ex-officio non-voting capacity. He stated that SB 192 had passed the session. He said it used to provide that they would appoint a health "or" mental health director. He said the legislature removed "or "out of the sentence, so it is health director and a mental health director.


Rob Rockstroh, Health and Human Services, stated that SB 192 amends ORS 423.560. He said a problem with other counties was that public health was not connected with the PSCC the same way the Board of Commissioners are. He noted they had to add a public health official by January.


Sorenson suggested they should have a commissioner and Bill Van Vactor as a voting member. He asked if there was any way of cutting the number short of cutting the lay citizens.


Van Vactor didn’t think so.


Morrison was not supportive of having the language of a commissioner or designee. She said there had been a rural and urban commissioner that have been a regular and alternate. She wanted it to stay that way if there wouldn’t be two commissioners that are going to be on the Board of the PSCC. She thought the rural and urban representation was needed.

Green thought there should be two commissioners on the committee.


MOTION: to move to approve ORDER 03-8-27-3, to take the recommendation submitted by Bill Van Vactor to appoint two county commissioners, one rural, one urban commissioner and that they meet the intent of SB 192, moving from "or" to "and" and have the County Administrator be a non-voting ex-officio. He may appoint his or her designee in the event that he might be gone, and the Director of Health and Human Services nominates the Mental Health Director and makes recommendations.




VOTE: 4-0.


c. ORDER 03-8-27-4/In the Matter of Appointing Various Members to the Reconstituted Public Safety Coordinating Council.


Sorenson noted that Morrison would be the rural commissioner and the metro commissioner would be Green. He said County Administrator is Bill Van Vactor, Sheriff Clements for Sheriff, Doug Harcleroad for District Attorney, Kip Leonard for state court judge, Linda Eaton, community corrections manager, Lisa Smith, Youth Services Director, Nancy Nathanson, Eugene City Councilor, John Woodrow, Springfield City Councilor, Roberta McClintok, other city representative, Sargent Mike Bloom, Oregon State Police, non-voting, Faye Fagel, Oregon Youth Authority, non-voting, Rob Rockstroh for the mental health position and Karen Gillette for the public health position. Also, Ron Chase, Gretchen Pierce, Trisha Hadin and Tucker Teague, lay members.


MOTION: to approve ORDER 03-8-27-4.


Sorenson MOVED, Green SECONDED.


VOTE: 4-0.


d. ORDER 03-8-27-5/In the Matter of Authorizing the County Administrator to Execute 1) an Intergovernmental Agreement with the Cities of Eugene and Springfield and 2) a Contract for the Procurement of System Analysis Services Not to Exceed $105,000 for the Public Safety Coordinating Council.

Van Vactor said that part of scaling down the Public Safety Coordinating Council, is that there is still a lot of work that needs to be done; the work managed by county administration and through the PSCC and the second party is more detailed analytical work. He said that is consistent with their past allocation, they would have $35,000 available as well as money in Lane County’s administration budget from a local law enforcement block grant funding for a total of $105,000. He noted the proposal is to authorize execution of the intergovernmental agreement so they will receive the revenue. He added they would hire this person to do the analytical work. He said the new PSCC would decide who the employee would be. He said this would authorize the intergovernmental agreement and they would convene the PSCC and would conduct their officers to develop a work plan.


MOTION: to move to approve the authorization of the County Administrator to execute the intergovernmental agreement with the Cities of Eugene and Springfield, not to exceed $105,000 for ORDER 03-8-27-5.


Dwyer MOVED, Morrison SECONDED.


VOTE: 4-0.




a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1190/In the Matter of Adopting Amendments to the Rural Comprehensive Plan and the Junction City Comprehensive Plan to Enlarge the Junction City Urban Growth Boundary to Include the Subject Property (a Portion of Tax Lot 1300 and a Portion of the Juniper Connector) and to Redesignate the Portion of the Tax Lot From "Agricultural" Land To "Commercial", and Adopting Savings and Severability Clauses (File PA 02-5778; Safeway) (Second Reading & Public Hearing: September 10, 2003, 1:30 p.m.)


MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing for Ordinance PA 1190 for September 10, 2003 at 1:30 p.m.




VOTE: 4-0.




A. Approval of Minutes: None.


B. Public Works


1) ORDER 03-8-27-6/In the Matter of Accepting Two Boating Facilities Grants From the Oregon State Marine Board for Boating Improvements at Munsel Lake Landing and Perkins Peninsula Park, Appropriating $65,520.00 in Fund 216, and Delegating Authority to the County Administrator to Sign the Cooperative Agreement.


2) ORDER 03-8-27-7/In the Matter of Approving the Purchase of Real Property for the Expansion of the Delta Public Works Complex.


MOTION: to approve the Consent Calendar.




VOTE: 4-0.




a. ORDER 03-8-27-9/In the Matter of Adjusting the Salary Range of the Road Maintenance Manager in the Department of Public Works.


Jan Wilbur, Management Services, noted that Public Works requested the review. She said the classification was adopted in 1988 at a grade 41 and had not been reviewed in detail since that time. She did a comprehensive review of the position description questionnaire.


MOTION: to approve 03-8-27-9.



VOTE: 4-0.


b. ORDER 03-8-27-10/In the Matter of Adjusting the Salary Range for the Purchasing Manager Classification.


Cindy Tofflemoyer, Management Services, explained this position had not been reviewed since 1988 and is vacant due to a recent retirement. She said they reviewed this and incorporated in some of the additional organization expectations for the position and are suggesting that the salary range be amended to a grade 40. She said that puts them into mid-range between their comparators of Clackamas, Marion and Washington counties. She said it places the proposed classification in the area of chief deputy county clerk, traffic engineering and nursing supervisor with responsibility, knowledge and skills.


MOTION: to approve ORDER 03-8-27-10.


Green MOVED, Morrison SECONDED.


VOTE: 4-0.


There being no further business, Commissioner Sorenson recessed the meeting to Executive Session at 11:45 a.m.


Melissa Zimmer

Recording Secretary