HOUSING AND COMMUNITY

SERVICES AGENCY

August 27, 2003

9:00 a.m.

Commissioners' Conference Room

APPROVED JANUARY 21, 2004

 

Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, June Gallagher, Bobby Green, Sr. and Judith Pothier. Anna Morrison was present via telephone. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. PUBLIC COMMENTS

 

None.

 

2. COMMISSIONERS' REMONSTRANCE

 

Gallagher indicated that her position ends as of December 31. She wanted a report from the Board of Commissioners on what they expect from she and Pothier. She said they are establishing a manual for future commissioners.

 

Dwyer indicated the housing commissioners didnít represent the agency, they represent the tenants and they needed to direct their energies to them.

 

Morrison asked who would receive the information from the manuals.

 

Gallagher responded it would be for the two resident commissioners and future resident commissioners about what is expected of them. She said they are trying to put out an orientation manual for future commissioners so they would know where the input should come from and where to send it.

 

Morrison concurred regarding the housing commissioners representing the tenants. She added they are an unbiased voice in regards to the residents. She said federal laws created the opportunity to have these appointments outlined. She commented as long as they were in compliance with those rules and regulations, then that is what should be in the manual. She said if Gallagher had an issue, she could place it on the agenda.

 

Sorenson thought it was a good idea to have a manual that would be given to future resident commissioners. He said they should talk about their experiences as a resident housing commissioner. He said they could make videotapes and future resident housing commissioners could see what Gallagher and Pothier did in their initial year as a resident housing commissioner. He thought they should copy some of the more pertinent federal, state and local housing authorities so they have the law on what they are supposed to do. He said there should be written materials about the basics of being a board member.

 

3. REGULAR BUSINESS

 

a. ORDER 03-8-27-1H/In the Matter of Adopting the Restatement of the HACSA 401(k) Plan.

 

Larry Abel, HACSA, explained that HACSA has had a 401(k) plan since 1981; and Massachusetts Mutual Life Insurance is their administrator. He noted they are not in PERS. He said their plan is a defined contribution plan, which means there can be no unfunded liability because everything that is in the plan is what people get when they retire. He said the agency had been contributing 12% of salary into the plan. He said due to federal legislation, it has been necessary for them to completely restate their plan. He noted the document contains the changes that were made. He said it had to be approved and submitted to the IRS by September 30 in order for them to maintain their qualified status.

 

MOTION: to approve ORDER 03-8-27-1H.

 

Dwyer MOVED, Pothier SECONDED.

 

VOTE: 6-0.

 

4. EXECUTIVE SESSION as per ORS 192.660

 

None.

 

There being no further business, Commissioner Sorenson adjourned the meeting at 9:15 a.m.

 

Melissa Zimmer

Recording Secretary