February 12, 2003

9:00 a.m.

Commissionersí Conference Room

APPROVED 2/26/03


Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Tom Lininger and Anna Morrison present. County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.




A letter will be added as 5. b. under Commissioners Business. There is Emergency Business on a temporary detour route.








Dwyer stated that Friday was Valentineís Day and Oregonís 144th Birthday.


4. EXECUTIVE SESSION as per ORS 192.660






a. BRIEFING/Details of McKenzie-Willamette Hospital Recent Announcement.


Maureen Weathers, Board Chair, McKenzie Willamette Hospital, reported they did an extensive search for a partner that would have the right fit with the caring and community nature of McKenzie Willamette Hospital. She noted Triad had met their criteria


Roy Orr, President, McKenzie Willamette Hospital, welcomed calls and the opportunity to meet with the Board to keep the line of communication open. He said what they are about to embark on has significant ramifications for the community. He stated it was not a bailout of McKenzie Willamette, but a public/private partnership.


Orr explained they will retain their 501 c (3) organization and they will continue philanthropic charitable activities in the community including the Festival of Trees. He said the philanthropic efforts would now go to the community and not go exclusively to McKenzie Willamette Hospital as it had in the past.


Orr said after they have an appraisal of their assets and creation of the partnership, that McKenzie Willamette would have approximately 20% interest in it. He added the proceeds in the partnership would be based on the equity interest in the partnership. He noted those funds would be restricted to health care and charitable services either in the establishment or running of prescription programs for those who are unable to afford prescriptions or services to the uninsured. He added some organizations that created public/private partnerships have endowed nursing scholarships to schools to make sure there are health care professionals in the future.


Orr thought they would finish their due diligence within 90 to 120 days. He noted they had already met with the Attorney Generalís office and state officials and are encouraged they have embarked on a collaborative process. He said they were in the process of exchanging confidential information between Triad and McKenzie Willamette. He commented they did not have time to spend on siting. He said they had conversations with Springfield and with Eugene officials about a variety of options. He said their attention is getting the partnership to come together. He didnít think they would get into siting for at least 90 to 120 days.


Lininger commented that the people he represents in Cottage Grove are concerned about the possibility of locating the hospital within 20 miles of Cottage Groveís new hospital. He added if there were a new hospital within 20 miles of Cottage Groveís hospital, they would lose their critical access status that entitled them to a higher reimbursement rate.


Orr shared that concern. He said it wasnít clear to them their considering Glenwood as a potential site, (moving the current location two miles west) that that would violate the critical access hospital reimbursement. He said if it were to, it would also be a concern.


Dwyer stated he liked the hospital location where it is. He had concerns about the business perspective. He commented whenever anyone becomes part of a large organization that control is lost. He asked for a list of organizations in healthcare that have created public/private partnerships both successful and unsuccessful. He also wanted a list of hospitals that Triad went into that were unsuccessful. He stated the people of Springfield deserve a hospital in Springfield. He urged them to stay as close as possible to Springfield.


With regard to control, Weathers commented it was an issue and they are aware of that. She said that is why they tried to find an organization that fit their culture. She said even though they wonít have a majority ownership, they would have equal say in the governing board of directors of the partnership. She noted the partnership is not owned 100% by the shareholders of Triad; it is a partnership equity in the investment.


Orr noted that Triad is the third largest hospital corporation in the nation. He said they will not pay dividends, the money goes back into the hospital. He commented that many hospitals that are failing are non-profits. He said the opportunity to form a public/private partnership and continue the philanthropic benefit to the community is an opportunity to Triad and they are willing to forego the bottom line in order to continue to exist in community hospitals.


Green supported what Triad is doing.


Morrison commented that this was a wise choice and looked forward to future negotiations to see how it benefits all of the citizens of Lane County.


Orr noted there are emotional issues about the hospital but they were more concerned about access. He said it wasnít just the travel time, but the access to the hospital in minutes is important. He said their siting would have to deal with access by public and employees who need to respond in emergencies.


Sorenson commented that the taxpayers are affected by where they place the hospital. He encouraged them to be open with the Board. He suggested possibly forming an intergovernmental multi-jurisdictional hospital siting commission as advisory on the local jurisdictions so they could coordinate government, private and community problems. He asked for as many of the Triad hospitals as are listed with the size of the communities that the hospital serves and the acreage that is required in that community for the hospital. He asked how they could all work together on this plan.


Orr responded the next 90 to 120 days gives them the opportunity to report back to the Board. He said they would have a more realistic idea on moving forward with the siting.


b. Letter Ė Dredging


Morrison reported last Friday she received an e-mail from the manager of the Port of Siuslaw regarding the coastal ports and their funds being cut in the next fiscal year for dredging on the channel. She said there are sports fishermen that use it and there would be an impact on tourism. She noted with the increase in runs, to keep the channel going out across the bar is imperative. She requested that the Board send a letter of support to Senators Wyden, Smith and De Fazio to help not only the Port of Siuslaw, but also other coastal ports to get it back into the budget.


MOTION: to move that they send a letter that includes Congressman Walden, Hooley, Blumenauer and Wu to assist in appropriations for the port facilities on the Siuslaw River.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.




a. Announcements


Van Vactor passed out a handout regarding hunger in Oregon and an article from Governing Magazine.




a. ORDER 03-2-12-1/In the Matter of Supporting the Rivers to Ridges: Metropolitan Regional Parks & Open Space Study.


Jeff Krueger, Senior Planner, LCOG, explained that on a regional basis, most of the parks and open space planning has been done at the local level with a little coordination and that is what initiated the need for the project. He noted in November 2000, the elected officials (Cities of Eugene and Springfield, Lane County and Willamalane Parks and Recreation Board) met and voted by unanimous consent to initiate this process. He said they had been working on this for the past year and a half.


Krueger stated the goals of the project was to develop a working vision for a regional parks and open space system and to identify implementation strategies. He added they are included in the document. (Copy in file.) He said they developed the system to limit the impacts to the developable lands inventory inside the urban growth boundary. He noted they used a non-regulatory approach, as this is not a land use plan and not a set of regulations.


Krueger explained the definition of open space is natural areas, parks and the working landscape (agricultural lands and lands in forest production). He added open space does not need to be in public ownership, it provides a public benefit. He said that land in private ownership could provide water quality and scenic benefits and other options.


With regard to the process, Krueger stated that MPC has been providing policy direction. He added that Green and Dwyer had been on MPC throughout the entire process. He said they are using seven guiding principles including: variety, scenic quality, and connectivity. He commented they had done extensive outreach and have had two public workshops. He said they held a design workshop last year with federal, state and local staff who are experts in the field of park and open space to help develop the early version of the vision.


Krueger noted that MPC had reviewed the document last month and they recommended they bring it to the elected officials. He said they wanted a letter of support from the elected officials to make this an useful document. He stated they went to the Eugene and Springfield Planning Commissions and got them to endorse the vision. He added the Lane County Parks Advisory Committee had reviewed this and provided a letter of recommendation.


Krueger stated their number one strategy was relying on voluntary participation of property owners. He commented they have limited local funding for acquisition and protection of parks and open space and using it as matching funds for state and federal programs. He said they are going to continue coordination with the four partners and working with the federal and state agencies in the area.


Sorenson suggested changes in the letter (Attachment A.) He read the corrected letter.


MOTION: to approve ORDER 03-2-12-1 as presented with the changes in Exhibit A.


Lininger MOVED, Green SECONDED.


Morrison had concerns as to what this was. She asked if they move forward, how will it be implemented with any existing adopted plans and (if it is amended) if they have to have a public hearing. She thought it was very general.


Krueger responded they didnít get property specific on this. He said they tried to incorporate as much of the existing proposed open space connection. He noted a main purpose of this was to get the general concepts and see how it fits together.


Steve Gordon, LCOG, stated this does compliment the other plans and it does not amend or refine them. He noted it was not a land use plan that was legally binding.


Morrison commented that at a minimum they were looking at 12,000 acres to a maximum of 28,683 acres taken out of the land base. She added in looking at trails and bike paths, there were an additional 132.2 miles. She identified private property owners that would be impacted by this. She called them and asked if they participated in any outreach programs. In five of the cases, four were not aware of what was going on and were concerned about their property, if and when this takes place. She said the funding sources would be almost all government money. She thought things that were not concrete enough. She agreed it was a vision.


Krueger stated they did an assessment on impacts of developable lands and that was a guiding principle to limit those impacts. He noted most of the areas they identified are outside of the urban growth boundaries on steep slopes and along the rivers and the flood plains. He said the view shed is what was important.


Morrison asked what the plan is for future studies and where those monies would come from. She asked how much more money they were looking at to take this to the next step.


Krueger responded their work has been completed and the process is to pass it on to the local governments to implement.


Van Vactor commented that Lane County had not participated this fiscal year due to lack of funding.


Lininger supported this approach. He said his constituents are interested in preserving open space. He wanted to expand the scope of the discussion to include the areas in rural Lane County.


Dwyer commented the quality of life and the amenities that go with the planning and vision make a community more livable. He said the vision and plan would help if they have to go to congress to achieve congressional appropriations from the programs they implemented. He didnít share the concern around the open space planning.


Green supported the plan. He encouraged the volunteers to really help so things can get done. He was supportive of open spaces that generate revenue with activities. He also supported sending the amended letter and seeking federal dollars that would implement what could be done.


With regard to open space, Sorenson asked if they needed to have a 20-year supply of certain types of land. He asked if the communities within the urban growth boundary are on track and if they are required to have a 20-year inventory of open space.


Krueger responded the Willamalane Park District and City of Eugene had been dealing with this. He noted there are standards that the National Recreation and Park Association have established. He stated there is no recommended supply for open space. He wanted to incorporate that into their plan.


Sorenson asked if they had been meeting the parks need within the urban growth boundary based upon the park acreage per person.


Rich Fay, Parks, responded that in their methodology for SDCís they discussed the fact that there was a fair percentage of undeveloped parkland. He said they had the ability to take up some slack by providing parking lot areas, restrooms and trails. He noted as the population grows, the money from SDCís could allow them to expand capacity.


Dwyer stated there wasnít enough revenue to operate parks. He recommended raising fees for picnics. He noted no general fund money goes into parks, maintained by tax on automobile rentals and money from the state on RVís and marine board grants. He commented as the population grows there is a greater demand and a shrinking amount of operational capital that lessens their ability to respond to the demand.


Sorenson stated that parks and open space are at the top of his list and important to his constituents. He asked if they wanted to do more how they could propose it as an amendment.

Gordon responded by supporting philosophically those types of efforts. He said it provides a framework for things they could do in the future. He said they have to figure out a way to have a healthy County park system. He said Lane County should work with the cities and the other park providers in the metropolitan region. With regard to farm and forestland, Gordon commented they donít have a good model for working with the farmland trust and farmers to find ways for them to keep their farms operating.


VOTE: 5-0.


b. THIRD READING AND DELIBERATION/Ordinance No. PA 1186/In the Matter of Amending the Eugene-Springfield Metropolitan Area General Plan Diagram for Property within the Crescent Avenue Nodal Development Area, with Concurrent Automatic Amendment to the Willakenzie Area Plan Land Use Diagram; and Adopting a Severability Clause. (NBA & PM 1/6/03 & 1/22/03)


Jan Childs, City of Eugene, reported this matter was scheduled for City Council action on Monday evening but they did not get to this item before the meeting was adjourned. She noted it had been rescheduled for February 24.


Dwyer asked if there would be any changes that would occur to the plan that the council might make. He didnít want to take action until the city did.


Childs responded when it is a city initiated amendment, the Board has delayed action until after the council finishes their action. She noted they gave the city two separate ordinances, one for the incorporated portion of the area and one for the unincorporated part. She stated the Board could deliberate on the unincorporated portion and take action or roll it to a fourth reading after the city council acts.


Dwyer stated that was his preference.


Childs requested rolling this item to February 26.


MOTION: to approve a Third Reading and Setting a Fourth Reading and Deliberation on Ordinance No. PA 1186 for February 26, 2003.


Dwyer MOVED, Lininger SECONDED.


Green asked if the Board could receive any changes that the city council might change.


Childs stated she would send an e-mail out informing the Board what the council does.


VOTE: 5-0.




A. Approval of Minutes: January 29, 2003, Regular Meeting, 9:00 a.m.


B. Assessment and Taxation


1) ORDER 03-2-12-2/In the Matter of a Refund to HMT Technology Corporation in the Amount of $33,775.62.


2) ORDER 03-2-12-3/In the Matter of a Refund to HMT Technology Corporation in the Amount of $109,409.06.


C. Public Works


1) RESOLUTION AND ORDER 03-2-12-4/In the Matter of Setting a Public Hearing for the Proposed Vacation of a Portion of Glenada-Sand Dunes Road, Commonly Known as South Jetty Road (County Road Number 1330) Located Approximately .66 Miles West of U.S. Highway Number 101 in the Southwest Quarter (SW ľ) of Section 34, Township 18 South, Range 12 West of the Willamette Meridian, in Lane County, Oregon (18-12-34). (NBA & PM 1/21/03)


MOTION: to approve the Consent Calendar.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.




a. ORDER 03-2-12-5/In the Matter of Appointing Two (2) New Members to the Human Rights Advisory Committee.


MOTION: to approve ORDER 03-2-12-5, appointing Beatrice Head and Emlee Lassiter.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.




Sorenson announced the Board would be present at Food for Lane County for unloading of food at 1:00 p.m. He added the 4H Club was having a press conference at the Extension Office to urge businesses to contribute to large animal events. He noted the Asian Celebration was to take place over the weekend. He attended the Jefferson Westside Neighbors Group.


Morrison announced this weekend was the kick off for the Rhododendron Festival. She wished Mayor Torrey a speedy recovery on his surgery.


Dwyer reported the Springfield Chamber of Commerce was having a discussion about the transportation utility fee.


Green noted a group on the PSCC was asked to make a recommendation to the policy group regarding a budgetary impact item for LCOG and the effects of the CCA Juvenile Crime Prevention Committee. He said they met to determine the best way to approach the funding crisis. He commented that Lane County could absorb some of the PSCC. He said they are looking at ways to streamline funding with LCOG and future relationships with contracts. He announced the fundraiser Art from the Heart was taking place at 5:30 p.m. for Head Start.


Sorenson stated he sent an e-mail after the agenda meeting regarding the proposal made by Fleenor about a proposed conflict of interest. He said the agenda team reviewed the feedback and determined there is lack of interest to pursue it further. He informed Fleenor of that decision.


Green noted on Monday night the Eugene City Council reaffirmed itís position on the renaming of Centennial Boulevard to Martin Luther King Boulevard. He said they gave it to their planning commission for public hearings.










Sonny Chickering, Public Works, reported that ODOT has a problem with the bridges on I-5 with structuring and load restrictions. He said ODOTís reaction was due to the amount of traffic and the economic impact of I-5. He added they reacted quickly to establish a designated detour route around the bridges. He noted the vehicles that would be detoured are not legal load trucks, they are special-permit trips for heavy haul trucks. He added the normal legal loads would be allowed to go over the bridges. He stated the bridge department from ODOT indicated their calculations would suggest a lower posting, but doesnít think it is feasible at this time. He noted the trucking industry asked ODOT to change their focus from a local detour to a more statewide detour route. He said they didnít think it was appropriate for truck traffic to be detoured through Coburg or down Sixth, Seventh or Franklin Avenues. They asked ODOT to change the proposed route. He noted ODOT no longer wanted to use Coburg Road or Pearl Street as part of the designated detour route. He added the board order and memorandum of understanding as of today, no longer apply. He noted the route has been changed to go through Monroe and Junction City.


Dwyer asked what the capacity would be on I-105 through Springfield.


Chickering responded ODOT stated it would be 20 to 30 vehicles per day. He added he had seen drafts where it would be 200 to 300 vehicles.


Dwyer asked how maintenance would be planned for damage from the increased traffic.


Chickering noted this roadway might be put on a higher priority as far as the County suggests being on the STIP. He added that ODOT intends to monitor traffic that is detoured and it is their responsibility to maintain the facility. He said ODOT hoped to have this implemented by February 23, but the Trucking Association asked that this be delayed until March 5.


Morrison commented it was imperative that Lane County require compensation so it doesnít impact the system.


Chickering responded the memorandum of understanding would serve as a template if they run into a situation to utilize the County roads.


Sorenson asked Chickering to e-mail the Board to update them on the detour. He asked if there was an existing policy from ODOT or Lane County on assessing the damage created by a detour.


Chickering stated there wasnít an accepted methodology for doing that. He suggested one in the memorandum of understanding. He said there were ways of calculating the remaining life of a pavement structure. He noted they would have ODOT do a continuous monitoring of the Armitage Bridge and the overflow bridge to make sure they werenít doing excessive damage by the detour. He added that ODOT believes they would have to replace all three of the bridges.


Green asked if ODOT had identified where the funds would come from.


Chickering responded they didnít have funds identified. He noted they have the overall bridge replacement plan they took to the legislature, but these bridges were not included in the plan.


Green asked what they could do as a board legislatively to help this process.


Chickering didnít know if the state representatives have been told about this situation.


Van Vactor suggested they talk to Bob Pirrie at MPC on Thursday.


Sorenson asked if the cost of engineering the bridges comes from TransPlan.


Chickering said this was not foreseen as a need so it is not in the TransPlan.

Sorenson asked if they needed to change TransPlan to include the cost of fixing the bridges.


Chickering responded if they were to replace the bridges with the same number of lanes, it might not be a problem. He stated that ODOT was interested in going through a six-lane crossing if the bridges are replaced and in that case it would have to be added to the TransPlan.


Sorenson requested that after Chickeringís next communication with ODOT that he sends an e-mail to the Board about the outcome. He also wanted an e-mail the Board could use in their conversations with the legislators. He wanted an e-mail sent to the Board on whether the likely expansion of the lanes on the bridges has to be included in TransPlan.


There being no further business, Commissioner Sorenson adjourned the meeting at 12:00 p.m.



Melissa Zimmer