February 5, 2003

9:00 a.m.

Commissionersí Conference Room

APPROVED 3/19/03


Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, June Gallagher, Bobby Green, Sr., Tom Lininger, Anna Morrison and Judith Pothier present. County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.








Gallagher stated she received a survey for Section 8 housing (which is privately owned and maintained). It did not reflect the answers the commissioners wanted on the survey they requested three months ago. She noted there were over 700 residents in public housing (which is HACSA owned and HACSA maintained). She wanted to know the overall satisfaction of the residents in housing maintained by HACSA maintenance personnel.


Gallagher stated she is a non-smoker and has asthma. She reported the building she lives in has smokers and smokers surround her. She was told by the HACSA maintenance person the only suggestion would be to duct tape her bathroom door open, which was not acceptable to her. She proposed having a non-smoking and smoking side of the Park View Terrace. She stated the ADA Act pertains to the respiratory-challenged as well as the physically and mentally challenged. She wanted this addressed within the next five-year plan.


Morrison wanted staff to give the Board information regarding what other agencies are doing on this and if they are segregating the units.


Dwyer asked what percentage of the housing units actually receives the survey.


Don Williams, HACSA, responded of the 703 units of public housing eligible, 503 surveys were sent out.


Dwyer shared Gallagherís concern about the transition into a non-smoking part of an apartment when people are sensitive to smoke.


Williams commented that anyone who wanted to be moved because of an ADA issue could be accommodated. He said a reasonable approach to the problem is moving the non-smoker.


Pothier suggested they give more time with this and it could be an agenda item to be brought back to the Board.


Sorenson thought there was a need in the HACSA meeting to set up a specific agenda time and materials on the topics of smoking on different floors. He thought the materials handed out and the concerns expressed about housing surveys could be presented in a packet that would be available to the public and the Board prior to the meeting.




a. ORDER 03-2-5-1H/In the Matter of Accepting Bids and Awarding Contracts for the Weatherization of Homes, Phases 03-2-0022 and 03-W-0023.


Craig Satein, HACSA, noted they provide services throughout Lane County to about 400 families each year. He noted in recent years due to the leveraging and targeting of specific populations, half of the families live in mobile homes and are occupied by single elderly women. He said the public utilities have helped and he had used their funding in conjunction with Bonneville Power Administration funds in addition to federal grants. He reported on an annual basis, they are providing about $800,000 of labor and materials invested into the community and it helps each family with $150 as a reduction on their energy bills.


MOTION: to approve ORDER 03-2-5-1H.


Dwyer MOVED, Pothier SECONDED.


VOTE: 7-0.

b. ORDER 03-2-5-2H/In the Matter of Accepting a Bid and Awarding Contract 03-C-0012 for the Laurelwood Re-Construction: Phase Two - Revised.


Don Williams, HACSA, explained the low bidder made a mistake on their bid and withdrew it. He said they awarded the bid to next lowest responsible bidder.


MOTION: to approve ORDER 03-2-5-2H.


Dwyer MOVED, Pothier SECONDED.


VOTE: 7-0.




a. Approval of Minutes:

November 6, 2002, HACSA, 1:30 p.m.

December 18, 2002, HACSA, 9:00 a.m.


Pothier stated she didnít receive Novemberís minutes.


Sorenson suggested rolling this until the next meeting.


5. EXECUTIVE SESSION as per ORS 192.660




There being no further business, Commissioner Sorenson adjourned the meeting at 9:20 a.m.





Melissa Zimmer

Recording Secretary