March 19, 2003

9:00 a.m.

Commissioners' Conference Room

APPROVED 4/30/03


Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, June Gallagher, Bobby Green, Sr., Tom Lininger, Anna Morrison and Judith Pothier present.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.








With regard to the report the Board received this morning from Craig Satein, Gallagher stated she was happy with the way things are going regarding the smoke drifting into the building.She added they still had a long way to go.


Dwyer commented they needed to see reports ahead of time, instead of being passed out at the meeting.


Sorenson commented the budget for HACSA is always pending before Congress.He thought it was important to monitor what is going on and to stand up for a full and fair appropriation of funds for housing and urban development.




a.REPORT/Review of Audit Report and Project Based Accounting Report.


Larry Abel, HACSA, reported that there were no findings of the audit report.He added for the fifth year in a row, for their submission to HUD, they received 30 points out of a possible 30 points.He noted that budgets were an issue and they have been in touch with their representatives.He added that Senator Smith was responsive.Abel said in the 2003 appropriations bill, Smith was instrumental in saving a lot of the Section 8 provisions that could have resulted in decreases in their budget.He said they are facing a substantial cut beginning October 1 in their public housing budget.He stated they have to submit their budget by May 1.


Morrison commented that she hoped Lane Countyís annual audit should be as good as HACSAís.She commended HACSA for hitting the mark.


b.REPORT/A Final Report to the Board on FY 2002 Public Housing Assessment System (PHAS) Results.


Don Williams, HACSA, reported they were once again rated a high performer, with their score being 96 out of 100.He said the score sets them apart from anyone else in the region.He didnít determine if they were considered the best.




a.Approval of Minutes:

November 6, 2002, HACSA, 9:00 a.m.

December 18, 2002, HACSA, 9:00 a.m.

February 5, 2003, HACSA, 9:00 a.m.


b.ORDER 03-3-19-1H/In the Matter of Accepting a Bid and Awarding a Contract for Purchase of Insulated Vinyl Replacement Windows, Weatherization of Homes Project 03-M-0021.


c.ORDER 03-3-19-2H/In the Matter of Amending the Agency's Personnel Policy.


Dwyer requested item 4 c.) be pulled.


MOTION:to approve the balance of the Consent Calendar.


Dwyer MOVED, Morrison SECONDED.




Dwyer stated they have a request to amend the agencyís personnel policy and it was put on the Consent Calendar.He asked how many requests they had in the past year for the services.


Chris Todis, HACSA, replied they had dozens of requests, but they are small.


Dwyer wanted it to be stated that there is an exclusion for members of the Board.He didnít want to see this as a way to be spiteful.He said if they put on a disclaimer that it does not apply to members of the HACSA Board of Commissioners, then he was fine with it.


Sorenson asked that this be brought back on the Consent Calendar with either no change and a cover memo stating it does apply, or a change.He suggested they should be back to the Board on Wednesday


5.EXECUTIVE SESSION as per ORS 192.660






Todis passed out the results of the Section 8 Survey.He said they had received 591 responses out of 2,600.


Dwyer recommended putting this on the next agenda so they would have time to discuss it.


Gallagher asked if they needed to set up the results of the Blower Door Test results.


Sorenson said they should set it up as a report back from Gallagher on what she is doing.


Todis commented it might be a Board issue if they canít solve the problems with minimum costs.He added if they canít satisfy the residents, then it would need to come back.


There being no further business, Commissioner Sorenson adjourned the meeting at9:25 a.m.



Melissa Zimmer

Recording Secretary