May 21, 2003

following Regular Meeting

Commissioners' Conference Room

APPROVED 6/30/04


Commissioner Peter Sorenson presided with Commissioners  Bobby Green, Sr., Tom Lininger and Anna Morrison present. Bill Dwyer was excused. County Administrator Bill Van Vactor, Assistant County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.


1. ORDER 03-5-21-7/In the Matter of Closing Out the Metropolitan Wastewater Service District Wastewater Bond Retirement Fund and Transferring the Remaining Fund Balance in the District's Wastewater Administration and Construction Fund.  


Dave Garnick, Senior Budget Analyst, reported that the Metropolitan Wastewater Service District was formed in 1978 to sell general obligation bonds to finance the local share of the design and construction of the regional sewage facilities.  He noted the G.O. bonds were fully paid in August 2002 and earlier this year the Board transferred ownership of the regional facility to the Metro Wastewater Management Commission.  He said since the purpose of the wastewater bond retirement fund has been fulfilled and is no longer needed, the purpose of the fund has been fulfilled and is no longer needed.  He explained according to ORS 294.475, when a fund of a municipal corporation ceases to exist and a balance remains in the fund, the governing body shall declare by ordinance or other order that such balance shall be transferred to the general fund of the municipal corporation as other provisions had been in the original creation of the fund.  He added since the original creation of the fund did not specify any other provisions for those funds at that time, the purpose of the order is to close the retirement fund with the balance of $149,000.  He recommended closing the bond retirement fund and the remaining balance to be rolled into the administration and construction fund.  


MOTION: to approve ORDER 03-5-21-7.


Morrison MOVED, Green SECONDED.


VOTE:  4-0.


2. PUBLIC HEARING AND ORDER 03-5-21-8/In the Matter of Adopting the FY2002-2003 Metropolitan Wastewater Service District Supplemental Budget #1, Making, Reducing and Transferring Appropriations.  


Garnick noted under local budget law, supplementals are required to appropriate unanticipated revenues and expenses that were not foreseen at the time the original budget was prepared. He added it is also required where transfers create a new appropriation category or where there are adoptions of appropriations. He said the budget authority that is in the wastewater bond retirement fund needs to be removed and to increase the budget authority in the admin and construction fund.  He noted it was over a 10% change in the budget and a public hearing was required.


Sorenson opened up the Public Hearing.  There being no one signed up to speak, he closed the Public Hearing.


MOTION:  to approve ORDER 03-5-21-8.


Morrison MOVED, Green SECONDED.


VOTE:  4-0.


There being no further business, Commissioner Sorenson adjourned the meeting at 12:10 p.m.

Melissa Zimmer

Recording Secretary