BOARD OF COMMISSIONERS'

WORK SESSION

May 6, 2003

following Board of Health

Commissioners' Conference Room

APPROVED 2/10/04

 

Commissioner Peter Sorenson presided with Commissioners Bill Dwyer, Bobby Green, Sr., Tom Lininger and Anna Morrison present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1.  ADJUSTMENTS TO THE AGENDA

 

None.

 

2.  PUBLIC COMMENTS

 

Nan Osbad, 54 Shoreline Dr., Florence City Councilor, stated they need the rural health clinic in Florence.  She noted they see clients who really need help.  She hoped the Board would consider the Florence Clinic operating on one day per week instead of closing it.

 

3.  HEALTH AND HUMAN SERVICES

 

a.  ORAL REPORT BACK/Concerning the Public Health Rural Clinics in Florence, Oakridge, and Cottage Grove.

 

Rob Rockstroh, Health and Human Services, indicated that some of the data stated the rural clinics are hard to set up.  He wanted to maintain the rural health clinics at a minimal level.  He noted in the Public Health budget, they had to cut over $600,000 because costs were increasing faster than revenues.

 

Betsy Meredith, Public Health, noted there had been a reduction in hours for nurses and nurse practitioners over the last year while dealing with budget concerns.  She added from July 1, 2002 to April 30, 2003 they had moved from being able to continue to cover services and clinics where a staff member is on vacation or ill to an inability to cover any branch clinic. She said there would be 16 uncovered clinic days per year in Cottage Grove; 12 uncovered clinic days in Florence, six in Oakridge and five in Eugene.  She commented that due to the reduction in hours they are not able to meet the contraceptive needs of clients, and unintended pregnancies will result.  She added in Eugene and Oakridge they had reached the minimum necessary to provide family planning and immunization services to clients.

 

Lininger wanted to keep a presence open in Cottage Grove and Oakridge.  He wanted to find space in the budget to keep a .2 FTE nurse practitioner, a  .2 FTE clerical, and to go down to one day a week and consolidating the call-taking in Eugene.

 

Rockstroh said he would take $50,000 of Health and Human Services reserve to save .2 FTE of two nurse practitioners, a public health nurse and a CSW for $155,000.  He said if they sell the Florence Annex, they take $100,000 out of the sale of the building into their budget to help keep the position.  He didn’t want to end the rural clinics.  He said this model was about efficiency, not about equity.

 

Morrison was not in support of closing the Florence clinic.  She thought they could cut down the hours.

 

Lininger wanted to provide services to all districts in an equitable way.

 

4.  COMMISSIONERS' REMONSTRANCE

 

None.

 

5.  EXECUTIVE SESSION as per ORS 192.660

 

None.

 

6.  COUNTY ADMINISTRATION

 

a.  Announcements

 

Van Vactor reported there were significant revisions with the PERS system.  He noted that on Friday a brown bag lunch would take place to discuss all of the legislation.

 

b.  DISCUSSION/Use of Title III Funds for Fire Fighting Programs in Douglas County.

 

John Arnold, Title III Analyst, explained that Douglas County had been providing fire protection services through the Douglas County Forest Protection Association for 30 years.  He said after the passage of the Secure Rural Schools Legislation, they started using Title III funds to provide those services.  He said they hire on an annual basis six ten-person crews who are 16 and 17 years old and three ten-person crews who are over 18.  He raised some concerns because they are using the funds under the educational use under Title III and there was concern about when education ends and work begins and about work occurring on non-federal lands.  He didn’t think there was enough of a concern to contact Douglas County.

 

Morrison wasn’t in favor of tracking Douglas County’s mechanism for Title III funds.

 

c.  ORDER 03-5-6-1/In the Matter of Making Certain Elections to Receive O&C Land and National Forest Related Payments Pursuant to the "Secure Rural Schools and Community Self-Determination Act of 2000," P.L. 106-393.

 

Arnold noted the Board had two orders, one for O & C Counties and one for the National Forest.

 

MOTION: to move ORDER 03-5-6-1 for O & C land related payments.

 

Morrison MOVED, Green SECONDED.

 

Sorenson was a no vote on this because of the  49% to Title II split.

 

Dwyer was in support.

 

Arnold said he had been working with the BLM and the Forest Service to put together the billing for the prior fiscal year.  He noted they were running into problems with the Forest Service. He said some people in the Forest Service were not willing to pay Lane County back to July 2001.  He said they had a prior agreement with the Forest Work Camp and the National Forest Service to provide work on federal lands.  He said they used it as a bridge between Title II RAC applications.  He noted if this doesn’t go favorably for Lane County, it could mean hundreds of thousands of dollars that won’t be reimbursed for work by the Forest Work Camp.

 

Lininger suggested having an extra one percent for the acquisition of open space easements so there would be a 52/48 split.

 

VOTE: 3-2 (Dwyer, Lininger dissenting).

 

ORDER 03-5-6-5/In the Matter of Making Certain Elections to Receive National Forest Related Payments Pursuant to the "Secure Rural Schools and Community Self-Determination Act of 2000," P.L. 106-393.

 

MOTION: to approve ORDER 03-5-6-5.

 

Morrison MOVED, Green SECONDED.

 

Morrison commented on the split.  She noted the problems they had with the Rogue/Umpqua this past year and their unwillingness to work with Lane County regarding the Forest Work Camp.  She added that if Lane County incurs those same problems again this year, they should consider pulling ten percent and putting into Siuslaw or the Hood/Willamette so it would benefit Lane County more than in the past.

 

VOTE: 4-1 (Sorenson dissenting).

 

Sorenson stated he voted against this because of the split.

 

d.  ORDER 03-5-6-2/In the Matter of Approving a Draft Letter to the Four Federal Title II RACs Supporting the County's Title II Program Funding Requests.

 

MOTION: to approve ORDER 03-5-6-2.

 

Dwyer MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

e.  ORDER 03-5-6-3/In the Matter of Adopting the Legislative Committee Recommendations and Approving Additional Title III Projects for FY 03-04.

 

Arnold reported this is for the approval of the Title III projects for FY 04.  The project for Search and Rescue is for $261,000; National Dunes Deputies for $48,820; Forest Land Emergency Services for $958,898, for a total of $1,268,718.  He said the Community Service Work Camps, including the Forest Work Camp is $2.7 million and the Juvenile Forest Work Team is $317,000.  He added easement purchases on the McKenzie River were a carryover from FY 02.  He noted forest related educational opportunities are $216,000 for the Oregon Gardens after-school educational production.  He also said $108,000 is for countywide Title II and Title III coordination in direct costs.  He noted that new for this year is the legislative recommendations reserve account that is set aside in the event the Secure Rural Schools legislation is not reauthorized.  He said that beginning this fiscal year they set aside $231,000 for an additional four years,  two conservation easements and four properties through the Parks Department for $10,000.  He noted Russell Creek Basin Wetlands is estimated at $480,000.

 

MOTION: to approve ORDER 03-5-6-3.

 

Dwyer MOVED, Morrison SECONDED.

 

VOTE: 5-0.


   7.  PUBLIC WORKS

 

a.  REPORT BACK/Revenue Options for Long-Range Planning in Land Management Division (NBA & PM 4/8/03).

 

Jeff Towery, Land Management, explained the long-range planning program identified in the budget is an add package that would add a three full-time equivalent to their program for a total long-range planning program cost of $365,000.  He added it is $200,000 more than their current long-range planning program.  He noted they are currently funding long-range planning through a combination of planning surcharges on building permits and video lottery dollars granted by the Board.  He said the additional three sources of revenue they identified most likely for immediatel implementation would be filing fees for subdivisions and partitions and the possibility of Title III funds and road fund resources. He said they also identified other revenue sources that might work long term. He said in addition to the planning surcharge and video lottery, they need to generate another $120,000 in revenue to implement the program.  He said the three funding sources they identified would do that:  $14,000 in filing fees, $65,000 for Title III, and $40,000 in road funds.  He noted the planning surcharges currently generated are in the program and budgeted as part of the Land Management Budget.  He said it would require a reduction package of $86,000 that would come from complaints and abatement funds with $25,000 available for compliance conveyance.

 

Towery explained they currently generate only about $2,500 in filing fees for plats and subdivisions in the general fund.  Because it is the discretionary general fund, he didn’t suggest any of those resources be re-directed to Land Management.  He said they have to look at new revenues from this source to dedicate to long-range planning.  He said to do that they could implement a per-lot charge for the filing of subdivisions and increase the charge for the filing of partitions.  He noted the road fund currently supports the metro planning effort through LCOG.  He said the information and data the County uses in putting together planning efforts and master plans would exist for County staff to participate in the long-range planning effort and the $40,000 they identified in this proposal would dedicate .5 FTE to the metro and small city planning effort. 

 

Lininger supported all three proposals.

 

Morrison’s biggest concern was that this was really Title III-qualified funding that could be given on an annual basis.

 

Green supported the proposals. He asked if this passed the legal test.

 

Steve Vorhes, Assistant County Counsel, said as long as it is focusing on how planning and land use affects the County road transportation facilities, and is utilized for purposes of deciding on what they do with those facilities, Lane County would be in good shape.

 

With regard to Board direction, Sorenson indicated that Towery will come back and take the planning surcharge, video lottery filing fee increases, Title III funding that had been allocated, and the road fund and put them together as appropriate for a board order to document the changes.

 

Towery said he will work on increasing filing fees before the Board on May 13 at the budget meeting.

 

8.  MANAGEMENT SERVICES

 

a.  REPORT/Providing an Update on Lane County's Phase II Diversity Plan.

 

Laura Yergan, Management Services, highlighted parts of the Diversity Plan (copy in file).  She noted in the past year Lane County’s diversity efforts had included a variety of activities stemming from the County’s Diversity Implementation Plan.  She added the plan had 20 action initiatives in it and all had been addressed or are ongoing.  She said the plan had been passed in 1995 and had been the primary driving force for Lane County’s Diversity Plan.  She said they are ready to move into Phase Two.  She said the focus is integrating the diversity efforts throughout Lane County’s Strategic Plan.  She said the Diversity Plan from Phase 2 should work well and dovetail into it.  She added they had to focus on recruitment, selection, retention and work force diversity issues that include work environment and service provided to the community.

 

Yergan noted as part of Phase 2, they met with some of the Cultural Competency Consultancy Group that worked on SB 555 and did the analysis of the report.  She said it was comprehensive and well written and will go with Phase 2 for delivery of services.  She said in order to enhance those services, they couldn’t look at diversity without looking at workforce.  She commented that Lane County has made strides toward increasing its workforce diversity.  She added they would continue to implement the current plan.

 

b.  ORDER 03-5-6-4/In the Matter of Revising the Lane County Human Rights Advisory Committee (LCHRAC) Bylaws to Include Additional Language that Gives the Committee the Option to Elect Co-Chairs.

 

Yergan explained the committee wanted the option of having two co-chairs.

 

Dwyer thought that was not a good idea.  He said someone needed to be in charge.

 

Yergan said the reason this came up was because the committee was having difficulty getting members to be chair and vice chair.  She said they have committed members, but due to time limitations there were no interested candidates.  She noted that two members said they would be interested if they could co-chair and not take full responsibility.

 

Morrison agreed with Dwyer.  She noted that all other committees have a chair and vice chair.  She added that all who sit on committees are no less busy than any others.  She said it weakens the process of getting things done.

 

Lininger was supportive of having co-chairs.

 

Green commented if this works for the group and it is to their best interest, then he would be supportive of this.  He said an option needed to be exercised at the committee’s discretion.

 

Sorenson stated he would be willing to try co-chairs.

 

MOTION: to approve ORDER 03-5-6-4.

 

Green MOVED, Lininger SECONDED.

 

VOTE: 3-2 (Morrison, Dwyer dissenting).

 

9.  COMMISSIONERS' ANNOUNCEMENTS

 

Morrison announced the winners of the Oregon Trail contest:  Forest Brady, Anna Betger, Bailey Cole, J.C. La Mons and Charles McCartney.  She and Sorenson attended the LCC Culinary High School dinner.

 

Dwyer reported on Wednesday night the City of Springfield was hosting a transportation management meeting.  He said the committee turned in 1,914 signatures to put the issue of whether the transportation utility fee should be enacted to the voters.  He said it would go on the September ballot when the signatures are validated.

 

Lininger noted that on Saturday and Sunday Cottage Grove was having a dance festival.

 

Sorenson stated he was going to be on Ask Lane County on KPNW.  He said that on Thursday letter carriers were collecting food for Food for Lane County and May 17 is the Ribbon of Promise.

 

10.  EMERGENCY BUSINESS

 

None.

 

There being no further business, Commissioner Sorenson adjourned the meeting at 11:45 a.m.

 

 

Melissa Zimmer

Recording Secretary