September 24, 2003

9:00 a.m.

Commissionersí Conference Room

APPROVED 10/29/03


Commissioner Peter Sorenson presided with Bill Dwyer, Bobby Green, Sr., Anna Morrison and Judith Pothier present.June Gallagher was excused.Acting County Administrator Dave Garnick, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.








Pothier stated she was concerned about community service.She made it one of her goals to attend the Lifeline Program and the Family Self Sufficiency Program.She wanted to attend the programs so she could give information to the residents. She stated it helps to build self-esteem and confidence.


Sorenson commented that HACSA is an award-winning agency that the community should be proud of.He said they need to be vigilant and active in the area of homeownership. He thought as a community they should be more aware of the opportunities for development of condominiums, co-ops and co-housing in the community.He said they should look at public support for encouragement of homeownership.




a.ORDER 03-9-24-1H/In the Matter of Adopting the 2003/2004 Budget and Making Appropriations.


Larry Abel, HACSA, explained this is next yearís proposed budget.He said they are in the similar position as last yearís budget.He noted all the programs are balanced and it is contingent upon the decisions that HUD makes.He indicated the HUD appropriations bill had not yet been passed.He said there were major differences between the house and the senate.He commented this was their best guess.


MOTION:to move to approve ORDER 03-9-24-1H.


Morrison MOVED, Pothier SECONDED.

VOTE: 5-0.


b.ORDER 03-9-24-2H/In the Matter of Accepting a Proposal and Awarding Contract #03-P-0063 for Banking Services and Authorizing the Executive Director to Designate Individuals to Sign Checks and Other Commercial Paper on Behalf of the Agency.


Laurie Larson-Lewis, HACSA, explained they had a long banking relationship with Centennial Bank.She added when Umpqua Bank acquired them, they decided they would no longer meet the HUD requirement to collateralize their deposits at 100%. She said they needed to do an RFP and they chose Siuslaw Valley Bank.


MOTION: to approve ORDER 03-9-24-2H.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.


c.REPORT BACK/Progress of Manual.


Pothier reported she and Gallagher met with HACSA staff to establish categories that they wanted to have in the manual that would be conducive to new people coming onto the Board.She noted it was in the beginning stages.She said they discussed going to all the housing locations to get more involved where the people get to know them.She added they set up visits in November and October to the public housing areas.She stated the manual was at its beginning stage and it is a project that is ongoing.


d.DISCUSSION/Appointment of Resident Commissioners.


Sorenson explained the agenda team added this because they wanted to have an update of the two resident commissioner appointments and their timelines.


Chris Todis, HACSA, reported that June Gallagherís position is up on December 31.He said they need to fill her position and a process needs to take place.He added that Pothierís position is a four-year term and her first term of office would not end until December 31, 2005.


Chuck Hauk, HACSA, noted that on September 10 they sent out a mailing to HACSA residents, inviting them to apply for the position that would be expiring.He said they explained in the notice that they have staggered the terms at first and that this appointment would be for a four-year appointment.He listed himself as a contact person.His number is 682-2585.He expected to receive the applications during the month of October and in November the Board would review them.


Wilson said as a matter of common law, it might not make sense to have the outgoing commissioner voting on the incoming commissioner.She thought they should be appointed the first week of January.


Sorenson recommended that the Board have the applications sent to them on November 25.




a.Approval of Minutes:

April 30, 2003, HACSA, 9:00 a.m.


MOTION:to move the Consent Calendar.


Dwyer MOVED, Pothier SECONDED.


VOTE: 5-0.


5.EXECUTIVE SESSION as per ORS 192.660


To take place after the meeting.


There being no further business, Commissioner Sorenson recessed the meeting at 9:50 a.m.



Melissa Zimmer

Recording Secretary