HOUSING AND COMMUNITY SERVICES AGENCY MEETING

January 21, 2004

9:00 a.m.

Commissioners' Conference Room

APPROVED 6/16/2004

 

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Don Hampton,  Hugh Massengill, Anna Morrison, Judith Pothier and Peter Sorenson present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. PUBLIC COMMENTS

 

None.

 

2. COMMISSIONERS' REMONSTRANCE

 

Sorenson commented that on January 3, 2004, the appropriation for the Housing and Urban Development Department (that funds housing agencies throughout the United States) expires.  He added that Congress and the President have not agreed on what the budget should be except through the end of January.  He said the failure of Congress to put together a budget for the housing authorities is a mismanagement of public dollars.

 

3. REGULAR BUSINESS

 

a. ORDER 04-1-21-1H/In the Matter of Accepting a Bid and Awarding a Contract for the Installation of Single-Ply PVC Insulated Roofing Systems, Weatherization of Home Project, 04-R-0014.

 

Craig Satein, HACSA, stated he supervises the weatherization program for HACSA.  He explained that they provide weatherization services to 400 families throughout Lane County on an annual basis.  He said they have partnerships with all of the utilities.  He said they are federally funded and use the federal dollars in conjunction with leveraged dollars with the Bonneville Power Administration and local utilities.  He noted they have an annual budget of over $1 million.  He said the benefit to families is they are providing services that equate to about $200 per year in energy savings.  He added it has been estimated that approximately for every 2,000 kilowatt hours of energy they save, they are removing one vehicle off the roads and improving air quality.

 

With this board order, Satein said half of the homes they provide services to  families that live in mobile homes.  He said about 20% of those mobile homes are in need of a new roofing system.  He said the board order would help achieve energy savings as well as help maintain the inventory of affordable housing.  He requested the Board award the contract and continue providing services that would serve 42 families throughout Lane County.

 

Morrison wanted a graph showing how many units needed repair.  She asked if they are recycling them and how it would affect the current supply.

 

Satein responded they don’t recycle on a ten-year basis.  He stated that was the minimum requirement for a warranty on the system.  He said they feel confident this system would serve the household for a minimum of ten years, with the possibility of 25 or 30 years without replacement.  He said they have a problem with the mobile home park community.  He noted if the homes are moved out, they are not allowed to go into another park, they go on a rural piece of property and they don’t have the same concerns as it is not governed by the same codes and stipulations. He said they have upgraded over 9,000 households since the inception of this program.  He added they have over 30,000 eligible households and didn’t expect to penetrate all of them.

 

MOTION:  to approve ORDER 04-1-21-1H.

 

Dwyer MOVED, Sorenson SECONDED.

 

VOTE: 7-0.

 

b. ORDER 04-1-21-2H/In the Matter of Accepting a Bid and Awarding Contract #04-C-005 for the Duplex Accessibility Remodel.

 

Don Williams, HACSA, explained the public housing portion of the HACSA receives funding called the Capital Fund.  He said they receive between $1.3 million and $1.6 million for modernization work.  He said a rule is that five percent of the housing stock has to be altered to make it fully accessible.  He said HUD calls it a 504 (ADA).  He noted they are within two units of being completely in compliance.  He said the board order is for the project in McKenzie Village in Springfield. He said when they remodel a unit, they take almost every interior wall out and rebuild the entire interior.  He said the Board award is to award a contract to do two sides of a duplex.  He asked for the Board’s support.

 

Dwyer thought the cost of the units were too high.

 

Williams responded that they do a good job of publicly announcing bids.  

 

Green was in support of the order.  He asked that a breakdown sheet of bids be provided in the future.

 

Williams noted that bidders don’t provide breakdowns.  He said the costs are beyond their control as Congress regulates them.  He said they work actively to get many people to bid on it

 

Morrison thought the costs were reasonable.

 

Pothier indicated that she lives in a unit that was recently remodeled.  She noted that housing is remodeled with extras that make it easier to live more equal to someone without a disability.  She was appreciative of it.

 

MOTION:  to approve ORDER 04-1-21-2H.

 

Morrison MOVED, Pothier SECONDED.

 

VOTE: 7-0.

 

4. CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * * * * * * * * * * * * *

 

a. Approval of Minutes:

August 27, 2003, HACSA, 9:00 a.m.

October 29, 2003, HACSA, 9:00 a.m.

December 3, 2003, HACSA, 9:00 a.m.

 

END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * *

 

MOTION:  to approve the Consent Calendar.

 

Dwyer MOVED, Hampton SECONDED.

 

VOTE: 7-0.

 

5. EXECUTIVE SESSION as per ORS 192.660

 

None.

 

There being no further business, Commissioner Green adjourned the meeting at 9:30 a.m.

 

 

Melissa Zimmer

Recording Secretary