January 7, 2004

2:00 p.m.

Commissioners' Conference Room




Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer; Don Hampton, Anna Morrison and Peter Sorenson present.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.



††††††††††† Morrison nominated Bobby Green, Sr. for Chair.


††††††††††† Dwyer SECONDED.


††††††††††† VOTE: 5-0.



††††††††††† Dwyer nominated Don Hampton for Vice Chair.


††††††††††† Sorenson SECONDED.


††††††††††† Sorenson supported Hampton, as it was important to have a balance with a rural and urban commissioner.


††††††††††† Morrison agreed an urban and rural commissioner together were important.She did not support the motion, as she was concerned about the continuity on the Board with the upcoming election.


††††††††††† VOTE: 4-1 (Morrison dissenting).



††††††††††† Green presented Sorenson with a timer, a gift certificate and a gavel.



††††††††††† None.



††††††††††† Bob Still, Eugene Kennel Club, thanked Sorenson for listening to them.




            Hampton recalled the Board asked him to research the Seavey Loop water problem.He noted that tomorrow night during a neighborhood association meeting they would be discussing the problem.He asked the Board for permission to use more than 15 minutes of time for Stephen Vorhes, Assistant County Counsel and for him to attend the meeting.He added there is a dispute as to who has the authority for the neighborhood.He added they had a meeting chaired by Linda Cook and there is a trip planned to the Randy Matthews property to check out the damage.


††††††††††† Van Vactor noted the Matthews issue is a mixture of jurisdictional issues.


††††††††††† There was consensus for Hampton and staff to attend the meeting.


††††††††††† Dwyer thought the County had to act on the Matthews property to help them.


††††††††††† Green stated Lane County was doing everything they could to help.


††††††††††† Van Vactor stated there was a significant jurisdictional issue because in the past, historically Lane County has not had any responsibility with regard to the boundaries of rivers.


††††††††††† Dwyer commented Springfield had a large role with this as well.


†† 7.      EXECUTIVE SESSION as per ORS 192.660

††††††††††† To take place at 3:30 p.m.



††††††††††† a.ORDER 04-1-7-1/In the Matter of Appointing Members to the Lane County Fair Board.


        ††††††††††† Dwyer indicated some interviews took place but it was difficult with the holiday and the weather and some people were not available.He wanted to put this matter off for a couple of weeks to have the opportunity to interview everyone.He noted they would bring back the appointment to the Board on January 21.He added the current position would continue until an appointment is made.


        ††††††††††† Green stated the Fair Board could take any action with its current member.


††††††††††† b.ORDER 04-1-7-2/In the Matter of Reappointing a Member to the Lane County Budget Committee.


††††††††††† MOTION:to approve ORDER 04-1-7-2 to reappoint Kathy Keable.


††††††††††† Hampton MOVED, Sorenson SECONDED.


††††††††††† VOTE: 5-0.


††††††††††† Sorenson noted a number of the Board appointments were made based upon a group of people that represent perspectives of a group or task force.He noted for the Budget Committee, each commissioner picks a representative and the Board ratifies the person to the Budget Committee. He thought a way they could streamline other committee appointments is to use the method they use on the Budget Committee.He added the perspectives of the five commissioners get reflected in the appointment and it keeps the number of people appointed to various groups in multiples of five.He thought they should use this as a model for the other committees.






††††††††† Van Vactor indicated that based upon the direction they received at the Leadership Team Meeting in December, there will be a budget kickoff next Monday and the departments will start to work on their budget.He added that the actual percentage reduction number to get to the $4.6 million is 9.6%.He said they could possibly restore $600,000.


             b.ORDER 04-1-7-3/In the Matter of Approving the Bylaws for the Lane County Public Safety Coordinating Council.


        ††††††††††† Wilson explained that the Lane Manualís guidance for advisory committees generally provides that for a quorum, it follows state law and says a quorum has to be a majority of the appointed membership.She noted what these bylaws indicate the quorum stays the same, but a majority vote is permitted to be that of the majority of members present at the meeting.She said in Attachment F (copy in file) she showed what the difference is in applying the proposed PSCC bylaws or applying the Lane Manual requirement.She stated they could legally use either one.She noted the way the order is set up, it approves the Board accepting the bylaws as proposed and waives the requirement of the Lane Manual provision.


        ††††††††††† Morrison stated she had no problem going forward with the way the PSCC did the bylaws.She noted they had been having proxy votes ever since she had been on the PSCC because under the state statutes there are certain people who serve on the committee and because of their state capacity could not always be there.She said it was agreed that they could have someone there in their place.


        ††††††††††† Wilson explained the PSCC is an advisory entity.She said they donít have the ability to bind the County to action.She said that remains with the Board.She noted the flexibility they proposed in their bylaws is not harmful to the Countyís interest in the long run.


        ††††††††††† MOTION:to approve ORDER 04-1-7-3.


        ††††††††††† Dwyer MOVED, Morrison SECONDED.


        ††††††††††† VOTE: 5-0.




††††††††††† a.ORDER 04-1-7-4/In the Matter of Appointing a Five Member Citizen Committee to Evaluate and Recommend Awards for the Lane County Tourism Special Projects Grants for the Year 2004.


        ††††††††††† Loralyn Osborne, Parks, reported they hadnít had a grant since 2001.She noted they would have the grants again for this coming year.She needed each commissioner to appoint someone from their district who would be on the committee to make recommendations to the Board.She noted that $97,400 would be given out in grants.


        ††††††††††† Green recommended Greg Evans; Sorenson recommended Elaine Weiss; Hampton recommended Casey Young; Dwyer recommended Art Paz; Morrison recommended Ken Miller.


        ††††††††††† Green commented that he wouldnít be opposed if the group came back with one unified project versus disbursements with small projects.


        ††††††††††† Dwyer MOVED, Sorenson SECONDED.


        ††††††††††† VOTE: 5-0.




A.Approval of Minutes:


††††††††††† ††††††††††† December 3, 2003, Regular Meeting, Following HACSA

††††††††††† ††††††††††† December 3, 2003, Regular Meeting, 1:30 p.m.

††††††††††† ††††††††††† December 9, 2003, Work Session, 9:00 a.m.

††††††††††† ††††††††††† December 17, 2003, Regular Meeting, 1:30 p.m.


B.County Counsel


    ††††††††††† 1)     ORDER 04-1-7-5 /In the Matter of Selecting Newspapers to Publish Ballots, Monthly Statement of Expenditures, Personal Property Tax Warrants, and Notices of Real Property Tax Foreclosures.


                 2)    ORDER 04-1-7-6 /In the Matter of Renewing the Employment Contract with County Counsel.


C.Health and Human Services


        ††††††††††† 1)     ORDER 04-1-7-7/In the Matter of Approving an Amendment to the 2003-04 Community Corrections Plan and Appropriating an Additional $29,075 in Revenue and Expenses in Fiscal Year 2003-04.


D.Public Works


        ††††††††††† 1)     ORDER 04-1-7-8/In the Matter of Awarding a Requirement Contract to Wildish Building Material Co., DBA Wildish Sand & Gravel Co., to Establish Unit Prices for Asphaltic Mix Patching Material Needs During the Period of 1/01/04 to 6/30/04, Prospective Contract No. 04-M&S-53.


        ††††††††††† 2)    ORDER 04-1-7-9/In the Matter of Setting a Public Hearing for the Purpose of Hearing Objections to Final Assessments for River Road (County Road Number 200) Between Mile Post 7.747 and Mile Post 7.366 (Public Hearing: February 4, 2004, 1:30 p.m.).


        ††††††††††† 3)    ORDER 04-1-7-10/In the Matter of Relinquishment of County-Owned Road Fund Property to the City of Eugene Under ORS 271.330 in Connection with the Improvement of Garden Way.


E.Youth Services


        ††††††††††† 1)     ORDER 04-1-7-11/In the Matter of Ratifying the Intergovernmental Agreement with Oregon Youth Authority and Oregon Criminal Justice Commission for Juvenile Crime Prevention and Diversion Services in the Amount of $1,224,845 Increasing Appropriations and Expenditures in Youth Services in the Amount of $1,224,845.


††††††††††† MOTION:to approve the Consent Calendar.


††††††††††† Morrison MOVED, Dwyer SECONDED.


††††††††††† VOTE: 5-0.




††††††††††† a.ORDER 04-1-7-12/In the Matter of Appointing Medical Staff of the Lane County Psychiatric Hospital and Granting Them Physician Privileges as Listed in Exhibit A.


††††††††††† MOTION:to approve ORDER 04-1-7-12.


††††††††††† Dwyer MOVED, Hampton SECONDED.


††††††††††† VOTE: 5-0.



††††††††††† None.



††††††††††† With regard to the State of the County, Sorenson thanked staff for making it possible.†† He noted that next Tuesday would be HACSA resident commissioner interviews and there is a tourism summit on January 15.He noted on Monday night the House District 8 Democrats met and selected three nominees for the vacated seat by Floyd Prozanski.He said the nominees are Paul Hovey, Randy Derrick and Mike Bonner.He noted they have until January 21 to appoint someone.


††††††††††† Morrison noted they were waiting on notification and they are aware of the timeline.She said they might have to call a special meeting.


††††††††††† Green received a letter from the Martin Luther King, Jr. Committee and they requested support for an event on January 19.


††††††††††† Van Vactor noted he turned the letter over to Christine Moody as an invoice to be processed.


††††††††††† Green thanked Mike Davenport on his newsletter Fastlane.He noted that Jim Forbes of Looking Glass was retiring in June.He hoped the Board could show up when there is recognition for him.



††††††††††† None.


There being no further business, Commissioner Green adjourned the meeting at 3:40 p.m.



Melissa Zimmer

Recording Secretary