June 16, 2004

12:00 Noon

Commissioners Conference Room

APPROVED 6/15/05


Chair Doug Keeler presided, with Budget Committee members Scott Bartlett, Bill Dwyer, Bobby Green, Sr., Don Hampton, Mary Ann Holser, Anna Morrison, Peter Sorenson and Walt Meyer present.  County Administrator Bill Van Vactor, County Counsel Teresa Wilson, Senior Budget Analyst Dave Garnick, and Recording Secretary Melissa Zimmer were also present.


1. Call to Order


Chair Doug Keeler called the meeting to order.


2. Budget Committee Business


• Introduction of Service District Budget Committee Members


• Election of Chair and Vice Chair


MOTION:  to move to retain Doug Keeler as chair and Walt Meyer as vice chair.


Green MOVED, Sorenson SECONDED.


VOTE: 9-0.


• Approval of Minutes:

May 21, 2003, Metropolitan Service District Budget Meeting, 12:00 noon


Garnick noted on the second page, item 5, the motion states to approve the 03/04 service budget in the amount of zero dollars.  He stated it should read: Metropolitan Wastewater Service District budget levying taxes in the amount of $0.


MOTION:  to approve the minutes of May 21, 2003, with the correction.


Morrison MOVED, Green SECONDED.


VOTE: 9-0.


3. Presentation of 2004-2005 Budget.


Garnick explained the bonds have all been paid off and the bond fund was closed out in 2003.  He noted that everything remaining in that fund was rolled into the administration and construction fund. (Page 2, copy in file.)  He said they haven’t spent funds this year except to provide the meeting.  He indicated as a result, they will lapse most of the money they have budgeted for the 03/ 04 budget.  He noted it would show a cash carry forward next year of about $180,000.  He added they are still collecting some additional prior year taxes.  He indicated the total budget for next year is $189,000.  He said they still have to pay for a legal notice, meal and other things.  He added they also have to pay an indirect.  He said if the Budget Committee chooses, there is about $130,000 to make a payment to MWMC.  He recommended reserving $49,000 in a contingency fund because he doesn’t know the future of the district.  He commented that the budget is status quo.


Green asked how the operation contingency was figured.  


Garnick explained they would have another five years and if the Board decides to close the district (or in order to do something other than what the district was originally formed for), they would have to go out for another vote of the people.  He tried to maintain a contingency amount that would carry them through for the future.


Sorenson asked what authority the district had to do things other than a contract with the commission.


Van Vactor responded that all construction, operation and maintenance have been delegated through an IGA.  He said it wouldn’t have any authority independent of the agreement with Eugene and Springfield.


Sorenson asked if the district could levy taxes.


Wilson responded that to levy property taxes they would have to get authority by either a vote of the people establishing a permanent tax rate or bond authority.


Dwyer wanted the City of Coburg to become part of the district.  He asked what they needed to do to go forward.  He noted that they are now part of the metropolitan area planning and they have serious problems as it relates to wastewater.


Van Vactor noted in the intergovernmental agreement, the Board agreed the boundary shall be co-terminus to the cities of Eugene and Springfield.  He added if the district were going to initiate a boundary change, they would need to amend the agreements and provide for an annexation process


Dwyer commented that Mayor Torrey was in favor of it.  He thought they should move forward with the process.


Wilson explained that if the three jurisdictions agree, they would need to authorize in conjunction with a resolution from the City of Coburg, an amendment process through the Boundary Commission.  She indicated it would take up the money that was allocated in the budget.


Dwyer wanted a letter coming from the Chair, stating a meeting needs to take place with the jurisdictions.


Van Vactor noted that on a city manager level,  that Coburg was not interested in becoming part of the group.


Morrison commented that the biggest issue is there is no proposal that shows how cost effective this would be over Coburg having its own district.


Dwyer wanted a letter from the Board expressing an interest to establish a dialogue for the purpose of going the next step.


Van Vactor recommended an initial communication with the Coburg City Council and the Mayor to see what they would want.  


4. Public Hearing - 2004-2005 Budget.


Chair Keeler opened up the Public Hearing.  There being no one signed up to speak, he closed the Public Hearing.


5. Deliberation and Action.


MOTION:  to move to approve the 2004/2005 Metropolitan Wastewater Service District budget and levying taxes in the amount of $0.


Sorenson MOVED, Dwyer SECONDED.


VOTE: 9-0.


There being no further business, Chair Keeler adjourned the meeting at 12:45 p.m.



Melissa Zimmer

Recording Secretary