BOARD OF COMMISSIONERS

REGULAR MEETING

May 5, 2004

Following Board of Health Meeting.

Commissioners Conference Room

APPROVED 1/19/05

 

Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer; Don Hampton; Anna Morrison and Peter Sorenson present.County Administrator Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.

 

1. ADJUSTMENTS TO THE AGENDA

 

None.

 

2. PUBLIC COMMENTS

 

Bob Still, 83076 N. Bradford Rd., Creswell, thanked Green for bringing the Junior Olympics to Eugene.He also thankedDwyer for bringing up industrial arts in the schools.

 

3. EMERGENCY BUSINESS

 

None.

 

4. COMMISSIONERS' REMONSTRANCE

 

Sorenson noted at the City Club in Eugene there was a presentation on the campaign finance reform measure, Measure 53.He said what was stated in the presentation was that Enron (when they were a Texas corporation)looked over the tax situation and decided they would not relocate but they have become an Oregon corporation and Oregonís minimum corporate tax is $10 per year. He said there is the need for tax reform.He thought Lane County could initiate some type of tax reform.

 

Dwyer noted borders do not bind the large corporations and he said one could argue that detrimental tax policies will keep new businesses from coming in and businesses that could be moved to move out.He didnít think Lane County could change it.

 

5. COMMISSIONERS' BUSINESS

 

a. ORAL REPORT/Recognizing Richard Sherman for Outstanding Service in Corrections.

 

Jan Clements, Sheriff, introduced Richard Sherman and gave him an outstanding service in corrections award.

 

b. DISCUSSION/Evaluation of Internal Auditor.

 

Kay Blackburn, Internal Auditor, commented that in challenging budget times the Board is faced with some difficult positions and she was looking forward to continue to work with the Board to identify some potential savings and find efficient methods of service delivery.She said she was finishing up her second year with Lane County and it was gratifying to see that some of the recommendations starting to be implemented in purchasing and financial reporting.She said she would be coming back to the Board with her work plan.

 

Dwyer commented that Blackburn does an excellent job and she is very competent at what she does.He thought she organized her time and thoughts in a constructive manner.He wanted her to focus on auditing and to save money and correct department misdirection and incompetence with things that go on in the departments.

 

Blackburn noted a lot of the projects she did the first two years were not specific audits.She thought there was some value in the work she had done with Financial Services because it is a support department that benefits all departments in the County.

 

Dwyer wanted to make sure Blackburn remembers what her role is and try to focus on her mission as originally structured.

 

Morrison didnít share the same concerns as Dwyer around the Financial Department.She and Dwyer oversaw the work plan and they knew the recommendations from the external audit from the last several years had not been able to address those impacts internally.She enjoyed working with Blackburn and commended her work.She agreed with her work plan.

 

Dwyer wanted Blackburn to be sensitive that she works and is employed by the Board.

 

Green appreciated Blackburnís objectivity and listening.He noted that Blackburn received ďexceeded expectationsĒ for her review.

 

Sorenson commented that it is valuable to have an auditor to the taxpayers.He said that Blackburn does a good job and follows her work plan and is a positive professional person.He had a concern that she was being led to be more of a staff person for the organization.He wanted to be copied on any communications to the Finance and Audit Committee, keeping him informed about the choices that are being made.He asked what the next step would be after an audit or a review that had been done with follow up.

 

Blackburn said in the projects she had done, there had been no disagreement about the recommendations. She said they donít have the staff sources to implement them.She said she has to make sure it is a priority for the programs that are involved.†† She said she would keep her reports on the forefront of Finance and Audit.She said there would be a report on May 18 on three of the projects on her work plan.

 

Green indicated a board order was needed.

 

Van Vactor stated that Blackburn would be entitled to a step adjustment.

 

6. COUNTY ADMINISTRATION

 

a. Announcements

 

None.

 

b. ORDER 04-5-5-1/In the Matter of Reviewing and Ranking County Department Projects for Listing on the State of Oregon Needs and Issues Inventory.

 

Tim Shainabarger, Intern, Economic Development, explained that the agenda packet outlines the needs and issues inventory process that the State Economic and Community Development Department requested as a way to prioritize community and economic development projects.He stated the project ranking helps state and federal agencies focus on the highest regional project needs.He noted the order is set up to prioritize five projects to be referred to the Lane Economic Committee for rating and ranking among 160 projects that had been submitted.He added the Board has discretion to put any projects from Lane County into the five projects.He said they included a rating and ranking sheet as Attachment C.He said it is based on the Lane Economic Committee criteria for ranking the project.

 

Morrison recalled last year they chose only to move forward one project and that was the Public Health building.

 

Dwyer thought the important projects were the Public Health building and the microwave tower.

 

Peter Thurston, Economic Development, explained they choose projects according to matching community readiness and community facilities for infrastructure.

 

Morrison commented people were not taking this serious.She said they need to set up priorities on what they really want the money for.

 

Dwyer wanted the Youth Accountability Center as his fourth choice.He wanted to also add the Richardson Marina.

 

Green stated he is frustrated from year to year because he canít determine how much money they are discussing.He wanted a report on the total amount of dollars expended off of the needs and issues list on a year-to-year basis.He thought it would be more helpful.He wanted to know what the trends were.He approved this list but he wanted to add Armitage Park.

 

With regard to the County projects, Sorenson wanted the Public Health building, Emergency Services, Armitage Park and the Youth Accountability Center.

 

MOTION:to moveto approve ORDER 04-5-5-1 with the ranking Public Health Building, Emergency Services Microwave Network, Park Development for Fair Board, Youth Accountability Center and Armitage Parks.

 

Dwyer MOVED, Hampton SECONDED.

 

VOTE: 5-0.

 

7. PUBLIC WORKS

 

a. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/ Ordinance No. 9-04/In the Matter of Amending Chapter 11 of Lane Code to Expressly Incorporate the Oregon Electrical Specialty Code and Administrative Rules as Part of the County Building Code (LC 11.005-11.015) (Second Reading & Public Hearing: May 19, 2004, 1:30 pm).

 

MOTION: to approve a First Reading and Setting a Second Reading and Public Hearing on Ordinance No. 9-04 on May 19, 2004 at 1:30 p.m.

 

VOTE: 5-0.

 

8. CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * *

 

A. Approval of Minutes:None.

 

B. County Administration

 

1) ORDER 04-5-5-2/In the Matter of Allocating $10,000 from the Special Projects Tourism Program Within the Special Revenue Services Fund for the Purposes of Coordinating the Regional Tourism Infrastructure Strategy Task Force as Specified in the Agenda Memorandum.

 

C. Public Works

 

1) ORDER 04-5-5-3/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Liquid Asphalt Materials, Delivery, CRC Distributor and Operator Needs During the Fiscal Year 2004/2005, Prospective Contract No. 04/05-M&S-52.

 

2) ORDER 04-5-5-4/In the Matter of Awarding a Contract to Wildish Construction Co. in the Amount of $271,590.45 for Oil Rock and Sanding Rock Production, Various Stockpile Sites, Contract No. 03/04-09.

 

3) ORDER 04-5-5-5/In the Matter of Setting a Public Hearing for the Purpose of Hearing Objections to Final Assessments for Irvington Drive (County Road Number 540) Between Mile Post 0.00 and Mile Post 1.47. (Public Hearing: June 2, 2004, 1:30 pm).

 

4) ORDER 04-5-5-6/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Nichols Lane (21-03-08).

 

END OF CONSENT CALENDAR * * * * * * * * * * * * * * * * * * *

 

MOTION:to approve the Consent Calendar.

 

Dwyer MOVED, Morrison SECONDED.

 

VOTE: 5-0.

 

9. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

To take place after the meeting.

 

10. OTHER BUSINESS

 

There being no further business, Commissioner Green recessed into Executive Session at 11:00 a.m.

 

 

Melissa Zimmer

Recording Secretary