September 22, 2004

9:00 a.m.

Commissioners' Conference Room

APPROVED 10/20/04


Commissioner Bobby Green, Sr., presided with Commissioners Bill Dwyer, Don Hampton, Anna Morrison and Peter Sorenson present.  County Administration Bill Van Vactor, County Counsel Teresa Wilson and Recording Secretary Melissa Zimmer were also present.
















Green reported that yesterday the Board participated in the Day of Caring.  He hoped that next year the people who organize it are aware that the Board of Commissioners is participating and the times are coordinated.  He said everyone was present an hour ahead of time but there was no coordination.




a. RESOLUTION/In the Matter of Proclaiming the Fourth Monday in September as Family Day - A Day to Eat Dinner With Your Children.


Sorenson stated he was contacted by the National Center on Addiction and Substance Abuse at Columbia University.  He indicated they received funding to study the impact of how kids and teenagers get involved regarding illegal drugs and nicotine.  He said their research shows that if teenagers eat dinner with their families, they are 72% less likely than the average teenager to use illegal drugs, alcohol and cigarettes.  He said they sent out letters to local officials getting the word out to people.


Sorenson read the resolution into the record.


MOTION:  to approve ORDER 04-9-22-6.


Sorenson MOVED, Green SECONDED.


VOTE: 5-0.




a. CEREMONY/In The Matter of Naming the New Defendant and Offender Management Center the Richard K. Sherman Defendant and Offender Management Center.


The Board attended the presentation.




a. Announcements






a. DISCUSSION/Glenwood Urban Renewal District.


John Tamulonis, City of Springfield, explained that five years ago the City of Springfield took jurisdiction of Glenwood from the City of Eugene and has had an interest in developing two-thirds of the area with industrial development.  He noted there is a lack of sewers and street improvements and this needs to take place before the area could be developed.  He said they have been looking at funding packages so development could occur.  He said they had discussions with their city councilors about the potential for developing an urban renewal district that would apply both to the City of Springfield and to the County area.  He said that would require the Board to accept the plan they are proposing.  He noted they included a list of projects that might be included in the urban renewal district that could be related to Lane County.  He said they wanted to know issues that were important to Lane County for the development of Glenwood.  He said they had been working from the Glenwood Refinement Plan that lays out in detail what they want to carry out with improvements so they could allow the development to take place over the next 20 years.


Green hoped there would be a broad outreach to the community.  He asked what the people of Glenwood thought of the idea.


Tamulonis indicated they had meetings on the urban renewal and zip code change.  He noted some of the projects they included have emerged from the meetings.  He said there is nothing in the plan that would force people to move off their property. He added they want to keep them in Glenwood and improve the housing if possible.


Dwyer was concerned about the democratic process.  He thought the people should decide if this goes forward.


Tamulonis wanted to know what Lane County projects should be included if this was approved.  He added this would also go to the planning commission and other taxing agencies that would be affected by this so they would have a chance to comment on the plan.


Morrison commented she didn’t have a problem with any of these projects being on the list.  She said they should evaluate how feasible it is for any of the projects to take place.  She agreed to the process and the timeline.


Tamulonis stated they wanted to move ahead with the plan as they see it critical for new businesses in Glenwood.


Sorenson asked where the money would come from.


Bill Grile, City of Springfield, explained the assessed value growth in Glenwood and the taxes generated from the assessed value would go into this fund.  He said on January 1, 2005, if this is successful, they will split into the current value and the increase will go to the renewal agency.


Tamulonis explained they were looking at partnerships with the private sector on some of the projects.


Van Vactor noted that once the base is frozen with urban renewal, then Lane County doesn’t pick up the incremental growth.


Hampton said there were concerns from a motorhome park in Glenwood that if they were displaced, they wouldn’t know how they would acquire a new home because they are on a fixed income.  He said some residents are nervous because they don’t know what the plan is.  He thought if they had an exit off of I-5 that would go into Glenwood,  it would make it an attractive place for development.


Dwyer said by voting for the Glenwood district, they are increasing their tax burden because properties that have gone on the tax roll have not been added to dilute their responsibility.  He said districts are created to capture the revenue that is derived from the district for the benefit of the district.


Green recommended this coming back on November 10.


Hampton suggested having a Springfield City Council meeting in Glenwood.


b. FOURTH READING AND DELIBERATION/Ordinance No. PA 1210/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Agricultural" to "Marginal Land" and Rezoning That Land From "E-40/Exclusive Farm Use" to "ML/Marginal Land," and Adopting Savings and Severability Clauses (File PA 02-5838; Ogle) (NBA & PM 6/23/04, 7/14/04 & 8/25/04).


Jerry Kendall, Land Management, reported the third reading was August 25 at which time the Board reopened the record for comments to cure an alleged procedural error.  He noted the comment period resulted in material that was submitted (copy in the file). He added that included a 47-page document submitted by the applicant’s agent on September 8 and the final rebuttal.


Kendall stated that Mr. Just (one of the opponents to this action cited in the September 8 submittal by Mr. Farthing) submitted new materials. He also included attachment 1.1 that is aerial including new tax information, the BPA easement, a Washington State University information handout on the Hybrid Research Program, a deed and two aerial photos from 1936 and 1947.  He said Mr. Just requested that those materials be excluded from the record or that the record be reopened to allow him to address those materials.  He said staff is recommending reopening the record until October 8 for submittal of new written evidence, arguments or testimony in response to new evidence submitted during the previous reopened record period of August 25 to September 15 and to October 22 for rebuttal of applicant, with no new evidence.  He indicated they would come back for a fifth reading on November 3.


MOTION:  to approve a Fourth Reading and Setting a Fifth Reading and Deliberation on Ordinance PA 1210 for November 3, 2004.


Dwyer MOVED, Morrison SECONDED.


Kendall passed out the revised ordinance with the addition of the notation of supplemental findings C 1.


VOTE: 5-0.


c. ORDER 04-9-22-1/In the Matter of Amending the Design Concept and Findings for Stagecoach Road, MP 0.00 to MP 0.70, and Amending the 05-09 Capital Improvement Program to Include Said Project Under Safety Improvements for $1,100,000 in FY 04-05.


MOTION:  to approve ORDER 04-9-22-1.


Morrison MOVED, Green SECONDED.


Morrison’s concern was they would get into the rainy season before they go out for bid and that the road would have to be closed again this winter.


Sorenson thought it was a good response to some of the public and Board’s concerns.


Sonny Chickering, Public Works, recalled the project for Stagecoach Road was supposed to be constructed in 2004.  He said they went out to bid and the low bid was significantly over budget.  He noted their budget was $1.1 million and the bids were in the $1.5 million range.  He said instead of awarding that contract, the Board directed staff to go back and reduce the scope of the project to bring it within the authorized budget.  He said they have reduced the project length from .7 of a mile to over .3 of a mile and narrowed the section of the roadway.  He stated they have to move the roadway into the hillside in order to create a two-lane roadway.  He said they are expecting the bid to be within the $1.1 million range.  He said they had another meeting with the public, showing them the reduced design.  He noted while they are still expecting a road closure of some duration, it would not be near the 60 days of the prior design.  He said they are going to bid it with the alternate, a separate price if the contractor chooses to leave the road open for a period in the morning and the evening so the vehicles could get in and out.


Sorenson asked if there was any opposition.


Chickering responded there was no remaining opposition.


VOTE: 5-0.




A. Approval of Minutes:  None.


B. Assessment and Taxation


1) ORDER 04-9-22-2/In the Matter of a Refund to Sears, Roebuck and Company in the Amount of $18,085.95.


C. Public Works


1) ORDER 04-9-22-3/In the Matter of Vacating a Portion of Fir Street, in the Amended Plat of El Carmel Addition to Glenada, as Platted and Recorded in Book 7, Page 14, Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (19-12-02-31).


MOTION:  to approve the Consent Calendar.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.




a. ORDER 04-9-22-4/In the Matter of Appointing Two Pools of Board Members Who May  Be Selected by the County Clerk to Sit on the Board of Property Tax Appeals.


Annette Newingham, Elections, said they were appointing the pools for the Board of Property Tax Appeals.  She said they will have two boards, one for commercial accounts and one for residential.  She noted the members appointed were previous members with the exception of Joan Young, who has 25 years of experience in appraisal.


MOTION:  to approve ORDER 04-9-22-4.


Dwyer MOVED, Morrison SECONDED.


VOTE: 5-0.








Green noted the Stabilization Task Force Meeting would take place on Friday September 24.


Morrison announced this weekend is the Chowder Blues and Brews Festival in Florence. She noted that there was an AOC District 5 meeting in Corvallis.


Green noted that John Lindbeck from the Secretary of State’s office gave a presentation on the Help American Vote Act that would do centralized voter registration.  He said that Lane County would be a pilot county and that meant there were some costs associated with that.


Morrison questioned whether the additional costs should be passed onto the counties.  She said when they go to AOC in Portland, each district will submit their list of needs for the legislature.


Dwyer wanted a list of what the state did with all of the HAVA money.


Sorenson commented the Eugene Celebration was a good event.  He noted there is a problem with air pollution in Lane County.


With regard to wastewater management, Morrison indicated that they were $1.75 million over budget for the poplar trees project.


13. EXECUTIVE SESSION as per ORS 192.660


To take place after the meeting.






There being no further business, Commissioner Green recessed the meeting into Executive Session at  10:35 a.m.



Melissa Zimmer

Recording Secretary