BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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TUESDAY, APRIL 27, 2004 - BUDGET COMMITTEE MEETING

5:15 p.m.    (Commissioners’ Conference Room)

1. Budget Reductions Worksheet

2. Department Presentations - Overview of Proposed Reductions:

• District Attorney

• Sheriff

• Youth Services

3. Lane County Unmet Financial Needs

4. Public Comment

5. Community Financial Requests

 

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WEDNESDAY, APRIL 28, 2004 - REGULAR MEETING

9:00 a.m.     (Commissioners’ Conference Room)

 

1. ADJUSTMENTS TO THE AGENDA

 

# 2. PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers will be limited to 3 minutes.  If the number wishing to testify exceeds 7 speakers, each speaker's time may be reduced to fit within 20 minutes.)

 

3. EMERGENCY BUSINESS

 

4. COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

5. DISTRICT ATTORNEY

 

a. DISCUSSION/Presentation of APRI, Lane County, Oregon Comprehensive Workload and Resource Allocation Assessment Final Report: Study Findings. (Doug Harcleroad, District Attorney; and Elaine Nugent, APRI Director of Research and Evaluation) (TIME CERTAIN 9:30 A.M.) (90 min.) (View Material)

 

6. HEALTH AND HUMAN SERVICES

 

a. REPORT/Public Health Rural Clinic's Update. (Rob Rockstroh) (20 min.) (View Material)

 

7. COMMISSIONERS' BUSINESS

 

8. COUNTY ADMINISTRATION

 

a. Announcements

 

9. PUBLIC WORKS

 

a. ORDER 04-4-28-1/In the Matter of Allowing the Parks Division to Coordinate with Friends of Buford Park & Mt. Pisgah to Submit Grant Proposals and, if Awarded, to Accept Three Grants for the Purpose of South Meadow Habitat Enhancements in the South Meadow Area Within Howard Buford Recreation Area; and Delegating Authority to the County Administrator to Sign the Respective Grant Agreements. (Todd Winter) (15 min.) (View Material)

 

b. ORDER 04-4-28-2/In the Matter of Entering Into an Agreement For the Clean Up of Property Located at 80116 Hwy 99, Cottage Grove (20-03-09-02000), Payment of Lien, and Authorizing the County Administrator to Sign the Agreement. (Jeff Towery) (5 min.) (View Material)

 

c. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 11-04/In the Matter of Amending Chapter 16 of Lane Code to Revise the Rural Commercial Zone (RC, RCP) as Part of Periodic Review and to Amend the Floor Area Standard Outside Unincorporated Communities (LC 16.291) (Second Reading & Public Hearing: 5/12/04, 1:30 pm). (Bill Sage) (5 min.) (View Material)

 

d. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 12-04/In the Matter of Amending Chapter 16 of Lane Code to Revise the Rural Industrial Zone (RI, RCP) and Rural Comprehensive Plan Amendment Provisions to Comply with Amendments to State Law Related to Industrial Development and to Industrial Zoning of Abandoned or Diminished Mill Sites (LC 16.292 and 16.400) (Second Reading & Public Hearing: May 12, 2004, 1:30 pm). (Bill Sage) (5 min.) (View Material)

 

e. FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance No. 7-04/In the Matter of Amending Chapter 13 of Lane Code to Add Definitions Pertaining to Legal Lots and Property Line Adjustments and to Add a Legal Lot Verification Provision (LC 13.010 and 13.020) (Second Reading & Public Hearing: May 12, 2004, 1:30 pm). (Steve Hopkins) (5 min.) (View Material)

 

10. CONSENT CALENDAR

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

A. Approval of Minutes:

June 17, 2003, Work Session, 3:00 p.m.

June 25, 2003, Regular Meeting, Following HACSA

June 25, 2003, Regular Meeting, 1:30 p.m.

April 7, 2004, Regular Meeting, 9:00 a.m.

 

B. Assessment and Taxation

 

1) ORDER 04-4-28-3/In the Matter of A Refund to Nichols Manufacturing, Inc. in the Amount of $30,467.23. (View Material)

 

C. Health and Human Services

 

1) ORDER 04-4-28-4/In the Matter of Approving Exhibit A, the Lane County  Annual Health Plan for FY 2004-05. (View Material)

 

2) ORDER 04-4-28-5/In the Matter of Accepting the Recommendation of the Mental Health Advisory Committee; Approving Exhibit A (2003-2005 Community Mental Health and Developmental Disabilities Program; Local Mental Health Authorities; and Local Mental Health Services Plan for Carryover Funds); and Authorizing the County Administrator to Sign the Plan. (View Material)

 

D. Management Services

 

1) ORDER 04-4-28-6/In the Matter of Authorizing the County Administrator to Execute an Option to Purchase Agreement with Leo Lemke for the Sale of County Owned Real Property Identified as Map No. 16-25-28-00-02300 (Second Lot West of 45500 McKenzie Highway, Leaburg). (View Material)

 

E. Public Safety

 

1) ORDER 04-4-28-7/In the Matter of Approving Amendment No. One (1) to Intergovernmental Agreement with City of Springfield for the Provision of Five (5) Jail Beds for Confinement of Springfield Municipal Court Prisoners in the Lane County Adult Corrections Facility. (View Material)

 

2) ORDER 04-4-28-8/In the Matter of Approving Intergovernmental Agreement with City of Eugene for the Purchase of Supervision of Eugene Municipal Court Inmates to Accomplish Certain Maintenance Work in City Owned Land. (View Material)

 

F. Public Works

 

1) ORDER 04-4-28-9/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Dust Abatement Material (Lignin Sulfonate), Delivery, CRC Distributor and Operator Needs During the Period of June 1, 2004 to September 15, 2004, Prospective Contract No. 04-M&S-50. (View Material)

 

2)  ORDER 04-4-28-10/In the Matter of Awarding Requirement Contracts to Various Contractors to Establish Unit Prices for Rock Material Needs During the Fiscal Year 2004/2005, Contract No. 04/05-M&S-51. (View Material)

 

3) ORDER 04-4-28-11/In the Matter of Authorizing the Signing of a Replacement Quitclaim Deed Conveying Property Described as Map No. 16-04-28, Tax Lot 100 to Darwin White and Joyce White. (View Material)

 

4) FINAL ORDER 04-4-28-12/In the Matter of Establishment of the Fairgrounds West Entrance Road as County Road, Being Located Within Section 31, Township 17 South, Range 3 West and Section 36, Township 17 South, Range 4 West of the Willamette Meridian (17-03-31) (17-04-36). (View Material)

 

5) FINAL ORDER 04-4-28-13/In the Matter of Alteration of a Portion of Clear Lake Road (County Road No. 1174), Including the Intersection With Boy Scout Road (County Road No. 1116) From Highway 101, Easterly and Northerly to Jensen Lane, Being Located Within Sections 27, 26 and 23, Township 19 South, Range 12 West, of the Willamette Meridian. (View Material)

 

6) RESOLUTION AND ORDER 04-4-28-14/In the Matter of Setting a Public Hearing on the Proposed Surrender of a Portion of West 10th Avenue, County Road Number 98, From Oaklea Drive, Easterly to Rose Street, to the City of Junction City (Public Hearing: June 9, 2004, 1:30 pm). (View Material)

 

WEDNESDAY, APRIL 28, 2004 - REGULAR MEETING (Continued)

 

11. MANAGEMENT SERVICES

 

a. ORDER 04-4-28-15/In the Matter of Authorizing the County  Administrator to Enter Into a Contract with Moss-Adams LLP for Professional Audit Services for an Initial Three-Year Period with Options to Renew. (Becky Koble) (10 min.) (View Material)

 

b. ORDER 04-4-28-16/In the Matter of Amending Chapter 4 of the Lane Manual to Add Interfund Loan Policies (LM 4.035 Through 4.040). (Becky Koble) (10 min.) (View Material)

 

12. CORRESPONDENCE TO THE BOARD

 

13. COMMISSIONERS' ANNOUNCEMENTS

 

14. REVIEW ASSIGNMENTS

 

15. EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

16. OTHER BUSINESS

 

1:30 p.m.   (Commissioners’ Conference Room)

 

#17. PUBLIC HEARINGS

 

a. SECOND READING AND PUBLIC HEARING/Ordinance No. 8-04/In the Matter of Authorizing the Transfer of Surplus County Owned Real Property Located at 651 East 32nd Street, Eugene to the Neighborhood Economic Development Corporation for the Purpose of Providing Affordable Housing (Map No. 18-03-03-22-10100)(NBA & PM 4/14/04)(Jeff Turk)

 

b. SECOND READING AND PUBLIC HEARING/Ordinance PA 1200/In the Matter of Amending the Rural Comprehensive Plan and the Coburg Comprehensive Plan to Enlarge the Coburg Urban Growth Boundary; Redesignate Affected Lands From a Rural Comprehensive Plan Designation of Commercial and Park and Recreation to a City Plan Designation of Highway Commercial; Rezone These Affected Lands From a Lane Code Chapter 16 District of CR Rural Commercial and PR Park & Recreation to a Lane Code Chapter 10 District of CT Tourist Commercial; and Adopting Savings and Severability Clauses (File PA 03-5883; City of Coburg) (NBA & PM 4/14/04). (Stephanie Schulz)

 

c. SECOND READING AND PUBLIC HEARING/Ordinance PA 1201/In the Matter of Adopting Amendments to the Rural Comprehensive Plan and the Creswell Comprehensive Plan to Enlarge the Creswell Urban Growth Boundary and Redesignate Affected Lands From a Rural Comprehensive Plan Designation of Airport Operations to a City Plan Designation of Public Facilities/Government and Rezone These Affected Lands From a Lane Code Chapter 16 District of (AO) a Lane Code Chapter 10 District of Airport Operations District; Adopting Savings and Severability Clauses; and Declaring an Emergency (File PA 02-6010; City of Creswell) (NBA & PM 4/7/04). (Stephanie Schulz)

 

18. COMMISSIONERS' ANNOUNCEMENTS

 

19. CORRESPONDENCE TO THE BOARD

 

20. OTHER BUSINESS

 

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WEDNESDAY, APRIL 28, 2004 - LANE COUNTY BOARD OF COMMISSIONERS' JOINT COUNTY/CITY ROAD FINANCE MEETING

5:30 p.m. - DINNER

6:00 p.m. - 8:00 p.m.  (Lane Community College, Workforce Training Center, Bldg 19) (View Material)

 

1. WELCOME AND INTRODUCTIONS  (Chair Bobby Green)

 

2. OPENING REMARKS

 

a. City responses to November 25th Road Finance Meeting. Exhibits A – D.

 

3. COUNTY/CITY ROAD PARTNERSHIP AGREEMENTS

 

a. Proposal: Continuation of program at current funding levels ($2.5 million per year) for three years, or until resolution of Federal County Payments reauthorization, whichever comes first.  See Exhibit E for current distributions.

 

4. OTIA III COUNTY PASS-THROUGH FUNDING

 

a. Proposal: Distribution of actual County OM&P revenues from OTIA III for three years or until resolution of County Payments legislation, whichever comes first.  See Exhibit F for estimated distributions.

 

5. ROAD MAINTENANCE EFFICIENCY AND CONSOLIDATION AUDIT

 

a. Proposal: Acceptance of continued C/CRP and OTIA III pass-through payments are contingent on cities participation in, and support for the conclusions of, and independent audit of road maintenance operations by a consultant hired by the County.

 

6. FEDERAL EARMARK MATCH

 

a. Proposal: The County will consider requests at its May 5th CIP hearing to provide the local match on selected Federal earmark or State STIP projects.  Funds must come from projects in the first two years of the County CIP, unallocated County Community Development Roads program or C/CRP or OTIA III pass-through funding. Candidate projects for deletion from the County CIP are shown in Exhibit G.

 

7. COUNTY GENERAL FUND

 

a. Proposal: Discuss and deliberate the County’s General Fund needs; consider potential for further discussion regarding future collaboration.

 

8. NEXT STEPS/CLOSING REMARKS

 

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THURSDAY, APRIL 29, 2004 - BUDGET COMMITTEE MEETING

5:15 p.m.    (Commissioners’ Conference Room)

 

1. Committee Business

2. Sheriff's Office

3. District Attorney

 

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*NOTE:  Estimated Times

 

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*NOTE: Next scheduled Board of Commissioners' Meeting Tuesday, May 4 and/or Wednesday, May 5, 2004.