BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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NBA- Notice of Board Action
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TUESDAY, JANUARY 8, 2002 - LEADERSHIP TEAM MEETING

9:00 a.m. - 12:00 Noon    (Public Works, Delta)

  (View Material)

1.Call to Order.

2.Approval of Minutes:

February 6, 2001

3.Review Discretionary General Fund Long Range Financial Forecast (FinPlan). (Dave Garnick)

4.Overview of Road Fund Long Range Forecast. (Ollie Snowden)

5.Review Process for Title III in Upcoming Budget. (Terry Smith)

6.Video Lottery Process for County Departments. (Bill Dwyer and Cindy Weeldreyer)

7.Update on State Revenues. (Tony Bieda)

8.Internal Cost Review:

††††††††††† Information Services Direct Charges. (Gary Ingram)

††††††††††† Indirect Charges. (David Suchart and Erin Paytol from Maximus)

††††††††††† Risk Management Charges. (Karen Artiaco)

††††††††††† Benefit Rates. (Karen Artiaco)

††††††††††† Fleet Rates. (Dale Wendt or Phil Guyette)

9.Discussion/Budget Development Parameters.

10.Recommendation Motion for Budget Parameters

11.Budget Schedule.

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WEDNESDAY, JANUARY 9, 2002 - REGULAR MEETING

9:00 a.m.(Commissionersí Conference Room)

 

1.ADJUSTMENTS TO THE AGENDA

 

#2.PUBLIC COMMENTS

(Maximum time 20 minutes:Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

3.EXECUTIVE SESSION as per ORS 192.660 (Commissioners' Conference Room)

 

4.COMMISSIONERS' BUSINESS

 

a.UPDATE/Park and Recreation Comprehensive Plan Update and Request for Citizen Advisory Committee Participation. (Bob Keefer, Superintendent, Willamalane Park and Recreation District) (15 min.) (View Material)

 

b.DISCUSSION/United Front. (Tony Bieda) (15 min.) (View Material)

 

c.ORDER 02-1-9-15/In the Matter of Appointing Representatives to Various Committees and Agencies. (NBA & PM 9/25/01) (Commissioner Dwyer) (15 min.)

 

d.ORDER 02-1-9-1/In the Matter of Awarding a Professional Services Contract for a Financial Advisor to Regional Financial Advisors, Inc. for a Term Expiring June 30, 2002 in an Amount Not to Exceed $75,000. (Jeff Towery) (5 min.) (View Material)

 

e.ORDER 02-1-9-2/In the Matter of Appointing a Member to the Lane County Fair Board. (Mike Gleason) (5 min.) (View Material)

 

f.ORDER 02-1-9-3/In the Matter of Authorizing the Refinancing of the 1997 Municipal Loan Agreement for Capital Projects and the 1998 Municipal Loan Agreement for the Lane County Fairgrounds. (Jeff Towery and Rebecca Chao). 11:00 a.m. Time Certain (30 min.)

- and -

g.ORDER 02-1-9-4/In the Matter of Dedicating Proceeds from the Refinancing of the 1998 Fairgrounds Municipal Loan Agreement to the Lane County Fairgrounds Water Quality and North Edge Enhancement Project and Approving the Use of Undedicated Transient Room Tax Funds for Capital Improvements at the Lane County Fairgrounds. (Jeff Towery) (View Material for 02-1-9-3 and 02-1-9-4)

 

5.COUNTY ADMINISTRATION

 

a.Announcements

 

b.ORDER 02-1-9-5/In the Matter of an Addendum to Potential Revenue Shortfall and Unanticipated Expenditure Projections for Remainder of FY 2001- FY 2002. (Margaret Wilkenfeld) (10 min.) (View Material)

 

c.ORDER 02-1-9-6/In the Matter of Receiving a Grant from the State of Oregon for Targeted Housing Rehabilitation, Designated Communities of South 79th Street East of Springfield, and Marcola, Related to Solving Water Quality Issues. (Peter Thurston) (10 min.) (View Material)

 

6.PUBLIC WORKS

 

a.ORDER 02-1-9-7/In the Matter of Awarding a Trashbuster Award to Guaranty Chevrolet. (Pete Chism) (10:50 a.m. TIME CERTAIN) (15 min.) (View Material)

 

b.ORDER 02-1-9-8/In the Matter of Approving a South Meadow Management Plan for Howard Buford Recreation Area and Authorizing the Parks Division and Friends of Buford Park and Mt. Pisgah to Apply for Four Grants for the Purpose of South Meadow Habitat Enhancements. (Rich Fay) (10 min.) (View Material)

 

c.ORDER 02-1-9-9/In the Matter of Appointing Two Members to the Parks Advisory Committee. (Rich Fay) (5 min.) (View Material)

 

7.CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.There will be no separate discussion of these items.If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

A.Approval of Minutes:None.

 

B.Children and Family Services

 

1)RESOLUTION AND ORDER 02-1-9-10/In the Matter of Awarding a Contract Amendment for the Period of September 1, 2001 Through June 30, 2002; Increasing the Previous Contract Amount of $46,079 by $26,000, Bringing the Contract Total to $72,079; and Delegating Authority to the County Administrative Officer to Execute the Contract. (View Material) (View Supplemental Material)

 

2)ORDER 02-1-9-11/In the Matter of Accepting an Award of $55,000 for Support Services for Children Witnessing Domestic Violence from the Edward Byrne Memorial Formula Grant Program; Increasing Revenue and Expenditure Appropriations by $55,000; and Delegating Authority to the County Administrator to Accept the Funds and Execute Grant Documents, Intergovernmental Agreements, and Contracts Related to the Grant. (View Material)

 

C.Health and Human Services

 

1)ORDER 02-1-9-12/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment with ShelterCare in the Amount of $910,622. (View Material)

 

2)ORDER 02-1-9-13/In the Matter of Awarding a Contract to Sacred Heart Medical Center in the Amount of $57,750 for Morgue Services. (34) (View Material)

 

D.Public Works

 

1)ORDER 02-1-9-14/In the Matter of Constructing Improvements to Pearl Street Between MP 0.25 and MP 0.58, Including Assessments and Notice of Pending Lien Against Adjacent Properties. (View Material)

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, JANUARY 9, 2002 - REGULAR MEETING (Continued)

 

8.COMMISSIONERS' ANNOUNCEMENTS

 

9.EMERGENCY BUSINESS

 

1:30 p.m.    (Commissionersí Conference Room)

 

#10.PUBLIC HEARINGS

 

a.SECOND READING AND PUBLIC HEARING/Ordinance PA 1167/Amending the Rural Comprehensive Plan to Redesignate Land from "Rural" to "Commercial", Rezone That Land from "RR-5/Rural Residential" to "CR/Rural Commercial"; and Adopting Savings and Severability Clauses (File PA 00-6460; Fruichantie). (NBA & PM 12/12/01) (Jerry Kendall) (View Material)

 

11.COMMISSIONERS' ANNOUNCEMENTS

 

12.OTHER BUSINESS

 

EMERGENCY ITEM:

ORDER 02-1-9-16/In the Matter of Delegating Authority to the County Administrator to Sign a Grant Application for Submission to the Federal Office of Juvenile Justice and Delinquency Prevention in the Amount of $74,663, and Any Subsequent Continuation Applications. (Rob Rockstroh) (View Material)

 

*NOTE:Estimated Times

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*NOTE:Next scheduled Board of Commissioners' Meeting Tuesday, January 15 and/or Wednesday, January 16, 2002.