BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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MONDAY, OCTOBER 14, 2002 - JOINT BOARD OF COMMISSIONERS MEETING WITH FLORENCE CITY COUNCIL, DUNES CITY CITY COUNCIL, PORT OF SIUSLAW REPRESENTATIVES, AND SIUSLAW SCHOOL DISTRICT SUPERINTENDENT
4:30 p.m.
- Annual Florence Jail Inspection with Lane County Board of Commissioners
5:30 p.m.
- Joint Dinner Meeting (Florence Events Center)
NOTE: Official's vehicle departs for Eugene no later than 8:00 p.m.

1. WELCOME

2. INTRODUCTIONS

3. PUBLIC COMMENT

4. STATUS REPORT/Clear Lake Road. (Sonny Chickering)

5. UPDATE/County Transportation System Plan (TSP). (Sonny Chickering)

6. REPORT BACK/County/City Road Partnership Payments for FY 01-02 (Florence and Dunes City)

7. STATUS/Florence Transportation System Plan (TSP). (Sonny Chickering/City of Florence)

8. DISCUSSION/Siltcoos Campground. (Jake Risley)

City of Florence Issues

9. REPORT/City of Florence Information Briefing. (City of Florence)

A. Downtown Revitalization and Development Projects.

1) 2nd Street and Green.

2) Access Management Task Force.

3) Scenic Byways Bridge Project.

4) Comprehensive Plan Changes.

5) Pilot Blocks.

6) Estuary Trail.

7) Consideration of Vertical Development Enterprise Zone.

8) Local Collaboration for Anchor Hotel Supporting Fee.

B. Other Economic Development Efforts.

1) Business Park Plans and Progress.

2) Enterprise Zone.

3) Critical Importance of Modern Telecommunications.

C. Other Key Issues.

1) Water System Expansion and General Obligation Bond (Measure 2081).

2) Additional Police Officers (Measures 2082 and 2083).

3) Stormwater System Implementation Update.

4) Casino Proposal and Process for Addressing City Concerns.

5) Fire District Incorporation Proposal Update.

10. DISCUSSIONS/Florence City Issues.

a. Urbanization Issues North of City. (City of Florence)

b. Strategy for Getting Modern Telecommunications in Florence. (City of Florence)

c. Collaboration for Disaster Response. (City of Florence)

d. Prioritizing Highways 101 & 126 Modernization and Safety Projects. (City of Florence)

City of Dunes City

11. DISCUSSION/Siuslaw Wrecking Yard - Land Use Compliance Issue. (Dunes City) (Susie Navetta)

12. DISCUSSION/Concern about Short Time Frame to Address Cooley Plan Amendment/Zone Change (PA 98 1953). (Mayor Rob Ward)

Joint Discussions

13. DISCUSSION/Sheriff and Other County Services Deployment Levels Including Scheduling "West of the Tunnel." (Sheriff Clements, Bret Freeman, Linda Cook)

14. DISCUSSION/Disaster Planning. (Sheriff Clements, Bret Freeman, Linda Cook)

15. OTHER BUSINESS/OPEN

 

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WEDNESDAY, OCTOBER 16, 2002 - HOUSING AND COMMUNITY SERVICES AGENCY

9:00 a.m.        (Commissioners’ Conference Room)

 

#1.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

2.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

3.  REGULAR BUSINESS

 

a.  ORDER 02-10-16-1H/In the Matter of Accepting a Bid and Awarding Contract #02-C-0039 for Veneta Villa Remodel: Phase Four. (Don Williams) (5 min.) (View Material)

 

b.  RESOLUTION AND ORDER 02-10-16-2H/In the Matter of Adopting and Ratifying a Two and One-Quarter Percent (2.25%) Cost of Living Adjustment (COLA) for All Eligible HACSA Bargaining Unit (AFSCME Local 3267) Personnel and Approving a Two and One-Quarter Percent (2.25%) COLA for All HACSA Excluded Personnel. (Don Williams) (5 min.) (View Material)

 

4.  CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

a.  Approval of Minutes:

September 25, 2002, HACSA, 9:00 a.m.

 

END OF CONSENT CALENDAR * * * *

 

5.  EXECUTIVE SESSION as per ORS 192.660

 

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WEDNESDAY, OCTOBER 16, 2002- REGULAR MEETING

(Following HACSA)          (Commissioners’ Conference Room)

 

1.  ADJUSTMENTS TO THE AGENDA

 

11:30 RECESS - Balance of Agenda will Follow Afternoon Hearings.

 

# 2.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

 

3.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

4.  EXECUTIVE SESSION as per ORS 192.660

(Commissioners' Conference Room)

 

5.  COMMISSIONERS' BUSINESS

 

a.  UPDATE/Eugene's Emergency Medical Services Redesign, Phase I. (Rob Rockstroh and Chief Tom Fallon) (9:30 A.M. TIME CERTAIN) (30 min.) (View Material)

 

b.  DISCUSSION/Fair Board Appointment Process. (Commissioner Sorenson) (No Material) (20 min.)

 

6.  COMMITTEE REPORTS

 

Policy and Procedures Standing Committee

 

a.  ORDER 02-10-16-1/In the Matter of Amending Chapter 2 of Lane Manual to Revise Provisions Pertaining to the County Logo (LM 2.700-2.755, 2.765). (Commissioner Green and Melinda Kletzok) (30 min.) (View Material)

 

b.  REVIEW/Final Updated Citizen Advisory Committee Application. (Commissioner Green) (View Material)

 

c.  REPORT BACK/Donation Policy for Board of Commissioners. (Minutes) (Commissioner Green) (View Material)

 (View Additional Material)

 

d.  REPORT BACK/Guidelines for Letter of Support Sent to Board of Commissioners. (Minutes) (Commissioner Green) (View Material)

 

e.  REPORT BACK/Possibility of Public Comment Via E-Mail. (Minutes) (Commissioner Green) (View Material)

 

7.  COUNTY ADMINISTRATION

 

a.  Announcements

 

b.  ORDER 02-10-16-2/In the Matter of Recommending Appointments to the Lane County Cultural Coalition Planning Committee. (Bill VanVactor) (10 min.) (View Material)

 

c.  ORDER 02-10-16-3/In the Matter of Recommending the Appointment of the Lane Arts Council as Interim Cultural Coalition Fiscal Agent. (Bill VanVactor) (10 min.) (View Material)

 

8.  PUBLIC WORKS

 

a.  ORDER 02-10-16-4/In the Matter of Appointing Three Members to the Resource Recovery Advisory Committee. (Patti Hansen). (10 min.) (View Material)

 

b.  ORDER 02-10-16-5/In the Matter of Designating the Use of County Road Funds For Construction of Road Fund Eligible Improvements to Assist the Santa Clara Plaza Housing Policy Board Affordable Housing Project and Authorizing the County Administrator to Enter Into Necessary Agreements With Saint Vincent DePaul (SVDP) and City of Eugene. (Sonny Chickering) (15 min.) (View Material)

 

c.  THIRD READING AND DELIBERATION/Ordinance No. 11-02/In the Matter of Amending Chapters 10 and 16 of Lane Code to Revise the Telecommunication Tower Standards, and Declaring an Emergency. (NBA & PM 9/11/02 & 9/25/02) (Kent Howe) (20 min.)

 

d.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1183/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Rural" to "Industrial", Rezone That Land From "RR-5/ Rural Residential" to "M-2/SR” (“Light Industrial with Site Review"); and Adopting Savings and Severability Clauses (File PA 01-5162; Walsh) (Second Reading & Public Hearing: October 30, 2002, 1:30 p.m.). (Jerry Kendall) (2 min.) (View Material)

 

e.  ORDER 02-10-16-6/In the Matter of Appointing Two Members to the Lane County Planning Commission. (Commissioners Sorenson and Weeldreyer) (10 min.) (View Material)

 

9.  CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

A.  Approval of Minutes:

(View Minutes)

(View Minutes #2)

(View Minutes #3)

April 3, 2002, Regular Meeting, 9:00 a.m.

July 17, 2002, Regular Meeting, Following HACSA

July 18, 2002, Fair Board Meeting, 11:30 a.m.

August 21, 2002, Regular Meeting, Following HACSA

August 28, 2002, Regular Meeting, 9:00 a.m.

September 17, 2002, Work Session, 9:00 a.m.

September 18, 2002, Work Session, 5:30 p.m.

September 18, 2002, Public Hearing, 7:00 p.m.

October 2, 2002, Regular Meeting, 9:00 a.m.

 

B.  Health and Human Services

 

1)  ORDER 02-10-16-7/In the Matter of Accepting Revision #2 to the Oregon Health Services Grant in the Amount of $90,187; and Increasing Appropriations of Revenue and Expenses by $90,187, in Fund 286, in the Department of Health & Human Services (34) for Public Health Services. (View Material)

 

2)  ORDER 02-10-16-8/In the Matter of Appropriating an Additional $33,250 in Revenue and Expenditures in Fund 286 for Comprehensive Community-Based Planning for Mental Health Services. (View Material)

 

3)  ORDER 02-10-16-9/In the Matter of Delegating Authority to the County Administrator to Sign a Contract Amendment with Resource Connections of Oregon to Provide Fiscal Intermediary Services in the Amount of $144,000. (View Material)

 

C.  Management Services

 

1)  ORDER 02-10-16-10/In the Matter of Adjusting the Salary Range for the Intergovernmental Human Services Manager in the Department of Health and Human Services. (View Material)

 

D.  Public Works

 

1)  ORDER 02-10-16-11/In the Matter of Granting the County Administrator to Sign the Revised Agreement to Issue Continuous Operation Variance Permits (Agreement). (View Material)

 

2)  ORDER 02-10-16-12/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for Saunders Road (County Road No. 500) (16-02-24). (View Material)

 

END OF CONSENT CALENDAR * * * *

 

WEDNESDAY, OCTOBER 16, 2002 - REGULAR MEETING (Continued)

 

10.  HEALTH AND HUMAN SERVICES

 

a.  ORDER 02-10-16-13/In the Matter of Appointing One Member to Fill a Vacancy on the Mental Health Advisory Committee. (Rob Rockstroh) (5 min.)

 

11.  COMMISSIONERS' ANNOUNCEMENTS

 

12.  CORRESPONDENCE TO THE BOARD

 

13.  EMERGENCY BUSINESS

1:30 p.m.      (Commissioners’ Conference Room)

 

#14.  PUBLIC HEARINGS

 

a.  SECOND READING AND PUBLIC HEARING/Ordinance PA 1179/In the Matter of Amending the Lane County Rural Comprehensive Plan to Adopt a New Lane County Solid Waste Management Plan; and Adopting Savings and Severability Clauses. (NBA & PM 9/17/02) (Amanda Ferguson)

 

b.  SECOND READING AND PUBLIC HEARING/Ordinance No. 10-02/In the Matter of Modifying Chapter 16 of Lane Code to Update the Amending Ordinances Pertaining to the Solid Waste Management Plan (LC 16.400(4)(b)(iv)). (NBA & PM 9/17/02) (Amanda Ferguson)

 

15.  CONCLUSION OF A.M. BUSINESS

 

16.  COMMISSIONERS' ANNOUNCEMENTS

 

17.  CORRESPONDENCE TO THE BOARD

 

18.  OTHER BUSINESS

 

*NOTE:  Estimated Times

 

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*NOTE:  Next scheduled Board of Commissioners' Meeting Wednesday, October 29, 2002 at 1:30 p.m.