BOARD OF COMMISSIONERS' AGENDA

Public Service Bldg.          125 East 8th Avenue               Eugene, OR  97401             Phone:  682-4203

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TUESDAY, MARCH 12, 2002 - HOUSING AUTHORITY AND COMMUNITY SERVICES AGENCY

9:00 a.m.        (Commissioners’ Conference Room)

 

#1.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

 not yield their time to other speakers.)

 

2.  CONSENT CALENDAR

 

BEGINNING OF CONSENT CALENDAR * * * * *

 

a.  Approval of Minutes:

January 16, 2002, HACSA, 9:00 a.m.

January 22, 2002, HACSA, 9:00 a.m.

 

END OF CONSENT CALENDAR * * * * * * * * 

 

3.  EXECUTIVE SESSION as per ORS 192.660

 

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TUESDAY, MARCH 12, 2002 - WORK SESSION

(following HACSA)    (Commissioners' Conference Room)

 

1.  ADJUSTMENTS TO THE AGENDA

 

# 2.  PUBLIC COMMENTS

(Maximum time 20 minutes:  Speakers

will be limited to 3 minutes and may

not yield their time to other speakers.)

3.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

4.  COMMITTEE REPORTS

 

Metropolitan Policy Committee

 

a.  ORDER 02-3-12-1/In the Matter of Directing the Metropolitan Policy Committee to Request that Comcast Demonstrate Its Ability to Carry Out Provisions of the Franchise Agreement. (Milo Mecham, L-COG) (15 min.) (View Material)

 

Economic Development Standing Committee

 

b.  ORDER 02-3-12-2/In the Matter of Authorizing Release of a Request for Proposals for Video Lottery Economic Strategic Investment Program, a Strategic Economic Development Schedule/Program, and Recommending a Budget for Strategic Allocation and Certain General Allocation Activities in Fiscal Year 02/03. (Peter Thurston) (45 min.) (View Material)

 

5.  COUNTY ADMINISTRATION

 

a.  Announcements

 

6.  COUNTY COUNSEL

 

a.  ORDER 02-3-12-3/In the Matter of Delegating Authority to the County Administrator to Execute the Third Amended PERS Declaratory Judgment/Legislative Lobbying Cost Sharing Agreement. (Teresa Wilson) (15 min.) (View Material)

 

7.  INFORMATION SERVICES

 

a.  ORDER 02-3-12-4/In the Matter of Amending Chapter 2 of Lane Manual to Add Provisions Pertaining to Public Records on County Internet Website (LM 2.185-2.189). (Tony Black) (15 min.) (View Material)

 

8.  PUBLIC WORKS

 

a.  ORDER 02-3-12-5/In the Matter of Electing Whether or Not to Hear Arguments on an Appeal of a Hearings Official's Decision Denying an Application for a Home Occupation and Temporary Permit for a Special Event/Wedding Facility Within the Rural Residential Zone (RR-10) (Files PA 01-5803 and PA 01-5804/Neumann). (Thom Lanfear) (11:00 a.m. TIME CERTAIN) (45 min.)

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9.  REVIEW ASSIGNMENTS

 

10.  COMMISSIONERS' ANNOUNCEMENTS

 

11.  CORRESPONDENCE TO THE BOARD

 

12.  EMERGENCY BUSINESS

 

a.    Request for Letter of Support for McKenzie Watershed Council. (View Material)

1:30 p.m.      (Harris Hall Main Floor)

 

#13.  PUBLIC HEARINGS

 

a.  PUBLIC HEARING AND WORK SESSION/Design Concept for the Irvington Drive Improvement Project. (Sonny Chickering)

(See 02-3-13-4)

 

14.  COMMISSIONERS' ANNOUNCEMENTS

 

15.  OTHER BUSINESS

16.  EXECUTIVE SESSION as per ORS 192.660

  (Commissioners' Conference Room)

        a.    Freedman v. HACSA

        b.    In Re: Property Negotiations

        c.    In Re: Property Negotiations (Crocker property)

 

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WEDNESDAY, MARCH 13, 2002 - REGULAR MEETING

9:00 a.m.          (Commissioners’ Conference Room)

 

1.  ADJUSTMENTS TO THE AGENDA

 

# 2.  PUBLIC COMMENTS

  (Maximum time 20 minutes:  Speakers

 will be limited to 3 minutes and may

 not yield their time to other speakers.)

 

3.  COMMISSIONERS' REMONSTRANCE (2 min. limit)

 

4  EXECUTIVE SESSION as per ORS 192.660

  (Commissioners' Conference Room)

 

5.  COMMISSIONERS' BUSINESS/RESOLUTIONS

 

a.  UPDATES/OSU Extension Service. (Louie R. "Bo" Freeman) (10 min.) (View Material)

 

b.  UPDATE/Facilities Capital Improvement Projects. (David Suchart) (no material) (20 min.) (View Material)

c.  RESOLUTION 02-3-13-1/In the Matter of Recognizing Samuel Glaser for Outstanding Community Service. (10:00 A.M. TIME CERTAIN) (Commissioner Sorenson) (10 min.) (View Material)

 

d  REPORT/External Audit. (Mike Lewis) (10:10 A.M. TIME CERTAIN) (20 min.)

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7.  COUNTY ADMINISTRATION

 

a.  Announcements

 

8.  PUBLIC WORKS

 

a.  FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance PA 1170/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land From "Forest" to "Agricultural" and Rezoning That Land From "F-2/Impacted Forest Lands" to "E-30/Exclusive Farm Use"; and Adopting Savings and Severability Clauses (File PA 00-5810; Sullivan) (Second Reading & Public Hearing: April 3, 2002, 1:30 p.m.). (Jerry Kendall) (2 min.)

(View Material #1)

(View Material #2)

 

b.  ORDER 02-3-13-2/In the Matter of Appointing One Member to the Vegetation Management Advisory Committee. (Mike Perkins) (5 min.) (View Material)

 

c.  FOURTH READING AND DELIBERATION/Ordinance No. 1-02/In the Matter of Amending Chapter 4 of Lane Code to Add Provisions for a Parks and Recreation System Development Charge, and Declaring an Emergency (LC 4.600-4.670). (NBA & PM 1/22/02, 2/6/02 & 2/19/02) (Rich Fay) (10 min.)

 

d.  ORDER 02-3-13-3/In the Matter of Authorizing the Parks Division to Partner with the Friends of Buford Park and Mt. Pisgah to Accept Two Grants for the Purpose of South Meadow Habitat Enhancements at Howard Buford Recreational Area (Rich Fay) (15 min.) (View Material)

 

e.  ORDER 02-3-13-4/In the Matter of Approving a Project Design Concept and Acquiring Fee or Other Interests in Portions of Certain Real Properties for Improvement of Irvington Drive, MP 0.00 to MP 1.47 , Based on the Design Concept in Exhibit A; and Authorizing Staff to Prepare a Right-of-Way Plan Necessary to Construct the Road, Pursue All Necessary Planning Actions, Acquire Right-of-Way and Prepare Plans and Specifications for Improvement of Said Road. (NBA & PM 3/12/02) (Sonny Chickering) (15 min.)

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f.  ORDER 02-3-13-5/In the Matter of Authorizing the County Administrator to Execute Agreements for the County/City Road Partnership Program With Each City in Lane County. (Ollie Snowden) (20 min.) (View Material)

 

9.  CONSENT CALENDAR

 

(All items listed here are considered to be routine by the Board of Commissioners and will be enacted by one motion in the form listed below.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.)

 

BEGINNING OF CONSENT CALENDAR * * * * (2 min.)

 

A.  Approval of Minutes:

September 18, 2001, Special Meeting, 9:00 a.m.

January 9, 2002, Regular Meeting, 9:00 a.m.

January 9, 2002, Regular Meeting, 1:30 p.m.

January 16, 2002, Regular Meeting, 1:30 p.m.

February 6, 2002, Public Hearing, 1:30 p.m.

 

B.  Health and Human Services

 

1)  ORDER 02-3-13-6/In the Matter of Appropriating an Additional $147,638 in Revenues and Expenses in Fund 286 in the Department of Health and Human Services (34) to Support Acupuncture Detoxification and Alcohol/Drug Free Housing. (View Material)

 

2)  ORDER 02-3-13-7/In the Matter of Increasing Appropriations of Revenue and Expenses by $7,153 in Fund 286 in the Department of Health and Human Services (34) for Public Health Services (DHS Health Services Revision #6). (View Material)

 

3)  ORDER 02-3-13-8/In the Matter of Accepting the Recommendation of the Mental Health Advisory Committee; Approving Exhibit A (2001-2003 Community Mental Health, Alcohol and Drug Abuse and Developmental Disability Services Plan for Carryover Funds); and Authorizing the County Administrator to Sign the Plan. (View Material)

 

C.  Information Systems

 

1)  ORDER 02-3-13-9/In the Matter of approving the Amendment to the Software License and Services Agreement Between Lane County, Oregon; City of Springfield, Oregon; and the City of Eugene, Oregon and Peoplesoft USA, Inc.–Pre-Payment of Training Units. (View Material)


D.  Management Services

 

1)  ORDER 02-3-13-10/In the Matter of Award of RFP LCP 2001-09 for Automated Teller Machine Services. (View Material)

 

2)  ORDER 02-3-13-11/In the Matter of Award of Bid LCP 2001-01 for the Requirements Purchase of Printing Services. (View Material)

 

E.  Public Works

 

1)  ORDER 02-3-13-12/In the Matter of Accepting a Quitclaim Deed from Sycan B Corporation for a Strip of Land on the East Side of River Road and on the West Side of City's Edge Subdivision and Authorizing the County Administrator to Sign an Agreement with Sycan B in Order to Resolve a Surveying Error. (View Material)

 

2)  ORDER 02-3-13-13/In the Matter of Vacating a Portion of East Beacon Drive (County Road Number 577) and a Portion of River Road (County Road Number 200) Lying Within the Platted Boundary of City's Edge Subdivision, Recorded in File 75, Slide 1084-1090, Lane County, Oregon Plat Records, Without a Public Hearing, and Adopting Findings of Fact (16-04-35-31). (View Material)

 

3)  ORDER 02-3-13-14/In the Matter of Accepting a Deed of Land to be Used as a Public Road Easement for East Beacon Drive (County Road No. 577) (16-04-35-31). (View Material)

4)  RESOLUTION AND ORDER 02-3-13-15/In the Matter of Setting a Public Hearing on the Proposed Surrender of Portions of Row River Road, County Road Number 1320, Thornton Road South, County Road Number 728, and Thornton Lane, County Road Number 2009, to the City of Cottage Grove (Public Hearing: May 1, 2002, 1:30 p.m.). (View Material)

5)  ORDER 02-3-13-16/In the Matter of Releasing and Dedicating a Parcel of County Owned Real Estate, as a Public Road. (17-03-17) (Public Rd. Easement off Gilham Rd.) (View Material)

F.  Workforce Partnership

1)  ORDER 02-3-13-17/In the Matter of Appointing Members to the Lane Workforce Partnership Board of Directors. (View Material)

END OF CONSENT CALENDAR * * * *

10.  MANAGEMENT SERVICES

a.  ORDER 02-3-13-18/In the Matter of Hiring an Internal Auditor. (Greta Utecht) (10 min.)

11.  COMMISSIONERS' ANNOUNCEMENTS

12.  CORRESPONDENCE TO THE BOARD

a.    Letter from Jim Gillette. (10 min.) (View Material)

b.    Letter to Honorable Gale Norton (View Material)

13.  EMERGENCY BUSINESS

1:30 p.m.      (Commissioners’ Conference Room)

#13.  PUBLIC HEARINGS

 

a.  SECOND READING AND PUBLIC HEARING/Ordinance PA 1169/In the Matter of Amending the Rural Comprehensive Plan to Redesignate Land from "Agricultural" to "Marginal Land" and Rezoning that Land from "E-40/Exclusive Farm Use" to "ML/Marginal Land", and Adopting Savings and Severability Clauses (file PA 00-6304; Donnelly). (NBA & PM 2/6/02) (Jerry Kendall)

View Material from FIRST READING:

 

14.  COMMISSIONERS' ANNOUNCEMENTS

 

15.  OTHER BUSINESS 

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WEDNESDAY, MARCH 13, 2002 - VETERANS' OPEN HOUSE

2:30 p.m.      (165 East 7th, Suite 200, Eugene)

 

Board of Commissioners' Attend and Participate in Veterans' Open House.

 

*NOTE:  Estimated Times.

 

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*NOTE:  Next scheduled Board of Commissioners' Meeting Tuesday, March 19, and Wednesday, March 20, 2002.