FEBRUARY 16, 2011 Housing and Community Minutes



February 16, 2011

9:00 a.m.

Board of Commissioners’ Conference Room

APPROVED 3-15-2011


Commissioner Faye Stewart presided with Commissioners Jay Bozievich, Rob Handy, Joe Inman, Sid Leiken, Judith Pothier and Pete Sorenson present.  County Administrator Liane Richardson, County Counsel Stephen Vorhes and Recording Secretary Melissa Zimmer were also present.
















a. Approval of Minutes


May 13, 2009, HACSA, 9:00 a.m.

December 1, 2009, HACSA, 9:00 a.m.

December 14, 2010, HACSA, 9:00 a.m.

December 15, 2010, HACSA, 9:00 a.m.


MOTION:  to approve the Consent Calendar.


Handy MOVED, Pothier SECONDED.


VOTE: 7-0.




a. ORDER 11-2-16-1H/In the Matter of Authorizing the Executive Director to Apply for Assistance from the Oregon Housing and Community Services Consolidated Funding Cycle (CFC) to Rehabilitate the Norsemen Village Apartments.


Jim McCoy, HACSA, reported that the Norseman Village is a 44 unit project located in Junction City.  He indicated that it serves seniors and people with disabilities and is a USDA RD project.  He explained that it is financed by the Rural Development from the U. S. Department of Agriculture.  He said it operates like a HUD project in that 43 out of 44 apartments receive rental assistance.  He said they purchased the project as an emergency preservation measure in 2006.  He indicated that the project was going to be sold to be lost as affordable housing.  He recalled that they were asked by USDA Rural Development  to step in as the owner and preserve it as an affordable housing asset.  He said they purchased the building to rehabilitate the project.  They were given money but it wasn’t enough.  He said they have been working with Rural Development to put together a program that would bring the housing up to their standard.  He reported the project is over 30 years old and in the last ten years of its ownership there has been a tremendous amount of deferred maintenance.  He reported there was almost 12 years of litigation involved fighting the transfer of the housing to market rate housing and during that time little maintenance or capital improvement took place. 


McCoy explained this board order authorizes them to submit an application to the state for the rest of the funds they need for rehabilitation.  He added that the state has a onetime per year application for a variety of resources called a consolidated funding cycle.  He recalled they submitted a proposal last year that was not funded but they are working to resubmit it this year.  He explained that the state now implements a 30 year standard. He indicated that was the approach they originally took.  He asked for authorization to move forward.


Pothier  asked what would happen with the residents during the work.


McCoy said there are two needs for tenant relocation.   He said there is asbestos abatement they want to carry out and they couldn’t do that while people were in the unit.  He said that would only be for the units they are completely refurbishing.  He said they want to redo the older units and in that case they will allow vacancies to occur and then redo those first.  He said they have second story units and they are planning on demolishing the balconies.  He indicated that HACSA will pay for the relocation and the moving expenses for temporary lodging.  He added there will be no permanent relocations.


Larry Abel, HACSA, reported they have about $700,000  in reserves for rural development when they purchased the apartments.  He said they will apply for the difference from the state.


MOTION: to approve ORDER 11-2-16-1H.


Pothier MOVED, Bozievich SECONDED.


VOTE: 7-0.


Abel distributed a brochure from the Oregon Housing Association. (Copy in file).


6. EXECUTIVE SESSION as per ORS 192.660

(Commissioners’ Conference Room)




There being no further business, Commissioner Stewart adjourned the meeting at 9:20 a.m.


Melissa Zimmer

Recording Secretary